Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2024
Item Status: New
From: Ann Simpson, Director of Transportation
Submitted by: Janice Nicholson, BRATS Grant Technician
______________________________________________________________________
ITEM TITLE
Title
Auction of Nine (9) Baldwin Regional Area Transit System Vehicles on GovDeals.com
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STAFF RECOMMENDATION
Recommendation
Approve Baldwin Regional Area Transit System (BRATS) through the Clerk/Treasurer, to auction nine (9) BRATS vehicles listed below on GovDeals.com at a minimum bid price of $1,500.00 with allowable bids in $100.00 increments. These public transit vehicles were funded with Section 5311 Rural Transportation Grant Funds.
2017 Ford E-450 VIN# 1FDFE4FS0HDC01456 Mileage: 228,619
2012 Dodge Caravan VIN# 2C4RDGBG8CR225792 Mileage: 101,216
2017 Ford E-450 VIN# 1FDFE4FS1HDC01448 Mileage: 206,722
2016 Ford E-450 VIN# 1FDFE4FS6GDC05459 Mileage: 234,826
2016 Ford E-450 VIN# 1FDFE4FS3GDC05452 Mileage: 228,173
2017 Ford E-450 VIN# 1FDFE4FS3HDC01452 Mileage: 210,693
2013 Ford E-450 VIN# 1FDFE4FS4DDA93319 Mileage: 243,100
2015 Ford E-550 VIN# 1FDGF5GY3FEA15928 Mileage: 116,355
2015 Ford E-450 VIN# 1FDFE4FS6FDA03252 Mileage: 191,893
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BACKGROUND INFORMATION
Background: The nine (9) transit vehicles requested for auction are no longer reliable for service and have met the requirements of the Federal Transit Administration for disposal. Per the Alabama Department of Transportation Transit Vehicle Disposition Replacement Policy, BRATS requested disposal approval from the ALDOT on October 21, 2024, and received approval on October 25, 2024.
If the vehicle is dispositioned at a value less than $5,000.00, all proceeds from the auction will remain with BRATS to be applied toward the purchase of a new transit vehicle. If the vehicle is dispositioned at a value greater than $5,000.00, BRATS may retain $5,000.00 plus 20% of the proceeds over $5,000.00. The remaining 80% of the proceeds over $5,000.00 must be remitted to ALDOT.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: Auction proceeds are estimated to be approximately $18,000.00.
Budget line item(s) to be used: 143.61825 Proceeds on Sale of Assets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up:
December 9, 2024 - ALDOT’s disposal approval letter, dated October 25, 2024, includes a 45-day deadline to complete the disposal process.
Individual(s) responsible for follow up: Administration, Rhonda Boutwell, Staff Accountant, Ron Stewart, BRATS Fleet and Driver Manager, and Janice Nicholson, BRATS Grant Technician.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Ron Stewart will prepare vehicles for auction, make vehicles available for inspection by bidders upon request, and provide required documentation to Amanda Cunningham in finance and accounting.
Janice Nicholson will provide copies of signed vehicle titles, vehicle bid sheet, and disposition of equipment form to ALDOT via e-mail to Chandra Middleton at middletonc@dot.state.al.us
Rhonda Boutwell will coordinate the auction of vehicles through GovDeals.com and forward any required reimbursement to ALDOT to:
Mr. Bradley B. Lindsey, P.E.
State Local Transportation Engineer
Local Transportation Bureau
1400 Coliseum Boulevard
Montgomery, Alabama 36110-2060
Additional instructions/notes: Email NOA and fixed asset forms (if attached) to persons noted in implementation; cc: Dana Austin, Rhonda Boutwell.