Baldwin County, Alabama
File #: 25-0114    Version: 1
Agenda section: Consent Status: Passed
File created: 10/16/2024 Meeting type: Baldwin County Commission Regular
On agenda: 11/5/2024 Final action: 11/5/2024
Agenda item title: Underground Pipeline Easement with Alabama Department of Conservation and Natural Resources for Surfside Shores Drainage Improvements
Attachments: 1. Underground Pipeline Easement, 2. Map

Meeting Type:   BCC Regular Meeting

Meeting Date:  11/5/2024

Item Status:   New

From: Frank Lundy, P.E., County Engineer
           Mark Acreman, P.E., Assistant County Engineer
           Seth Peterson, P.E., Pre-Construction Manager

Submitted by:  John Sedlack, Project Coordinator

______________________________________________________________________

 

ITEM TITLE

Title

Underground Pipeline Easement with Alabama Department of Conservation and Natural Resources for Surfside Shores Drainage Improvements

End

STAFF RECOMMENDATION

Recommendation

Take the following actions:

1) Approve the Chairman to execute an Underground Pipeline Easement with the Alabama Department of Conservation and Natural Resources giving Baldwin County rights to construct and maintain a drainage improvement project along State Highway 180 in Fort Morgan for Surfside Shores; and

2) Approve the Chairman to execute any project related documents.

End

BACKGROUND INFORMATION

 

Background: 

Surfside Shores has had numerous localized flooding events in several areas along the east-west streets, primarily Palmetto Drive and Driftwood Drive. It appears the flooding can be associated with a high groundwater table combined with the lack of an adequate storm sewer system. This flooding is causing septic tanks to fail as stormwater is flooding properties for extended time periods. This project will construct a closed stormwater system that will utilize overflow structures at each pond to discharge runoff into a main trunk line along Surfside Drive. This trunk line will run north to Fort Morgan Road (State Route 180), then run east to Kiva Way for approximately 1,200 feet, and then discharge toward the north into Mobile Bay. Once completed, the improvements will reduce time and severity of the localized flooding as well as allow for the existing septic systems to function as intended. This project could have positive impacts to over 200 existing properties.

 

This right-of-way easement is for a term of ten (10) years, beginning upon full execution and expiring August 1, 2034, with the option to renew for additional terms as agreed upon by Grantee and Grantor, none of which may exceed ten years.

 

Previous Commission action/date: 

December 20, 2022 - The Commission approved the Purchasing Director to place a competitive bid for the Surfside Shores Drainage Improvements Project; and approved the Chairman to execute any project related documents.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  N/A

 

Budget line item(s) to be used:  N/A

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  N/A

 

Individual(s) responsible for follow up: 

Administration Staff prepare correspondence and have the Chairman sign the easement. Return to Highway Department (John Sedlack) for submittal to the Alabama Department of Conservation and Natural Resources.

 

Action required (list contact persons/addresses if documents are to be mailed or emailed): 

Mail correspondence contact: (cover Letter only, no envelope needed)

 

Director of Division of Parks

Department of Conservation and Natural Resources

64 North Union Street, Suite 520

Montgomery, Alabama 36130

 

Additional instructions/notes:  Administration Staff upload Easement to Contracts with Seth Peterson as originator.