Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Roger H. Rendleman, County Administrator
Submitted by: Anu Gary, Administrative Services Manager
______________________________________________________________________
ITEM TITLE
Title
Amendment to FY2024 Funding Appropriation Agreement with Baldwin County Library Cooperative
End
STAFF RECOMMENDATION
Recommendation
Approve an amendment to the Agreement between the Baldwin County Library Cooperative and the Baldwin County Commission (originally approved by the Commission on September 28, 2023), which changes the distribution of funds to four equal quarterly installments instead of a one-time lump sum payment.
This amendment will not change any other terms of the Agreement. The Agreement expires September 30, 2024.
End
BACKGROUND INFORMATION
Background: During the approval of the Baldwin County Fiscal Year 2023-2024 Budget, the Commission approved a funding appropriation to the Baldwin County Library Cooperative along with various other funding appropriations to other entities serving public purposes. At this time, staff recommends the Agreement for the Baldwin County Library Cooperative be amended for the approved funds to be distributed in quarterly installments instead of a one-time lump sum payment.
Previous Commission action/date: 09/28/2023 BCC Special Meeting (FY2024 Budget Deliberations)
FINANCIAL IMPACT
Total cost of recommendation: $140,000.00 annually, distributed in four quarterly installments of $35,000.00
Budget line item(s) to be used: 10051990.52900 (Appropriations)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A. The required advertising was completed for all appropriations in FY2024 Budget before BCC approval on 09/28/2023. The amendment to BCLC Agreement does not change the funding appropriation amount or purpose, only the distribution schedule.
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration, Accounting, and Budget Departments
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Baldwin County Library Cooperative
ATTN: Lolita Boykin, Chairperson
Post Office Box 399
Robertsdale, Alabama 36567
cc: Elizabeth Webb, BCLC Director - director@baldwincountylibrary.org
Roger Rendleman
Aislinn Stone
Christie Bezoari
Dana Austin
Beth Hodges
Lynzie Clark
Additional instructions/notes: N/A