Meeting Type: BCC Regular Meeting
Meeting Date: 9/17/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Tucker Stuart, Construction Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Project No. HW21103000 - The Launch at County Road 6 for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 in the amount of $99,413.16 with McElhenney Construction Company, LLC, for Project No. HW21103000 - The Launch at County Road 6 and authorize the Chairman to execute the Change Order.
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BACKGROUND INFORMATION
Background: The Highway Department is submitting for Commission approval Change Order #1 in the amount of $99,413.16 for Project No. HW21103 - The Launch at CR 6. The project has some plan modifications warranted that were discovered once clearing of site took place. A large live oak tree that was shown on plans to retained has now been determined to be dead and needs removing. Second, additional Borrow Materials are required due to the inconsistencies in subsurface materials found onsite than what the plans accounted for. The roadway and parking areas were undercut an additional foot. Thirdly, it was determined that the large live oak tree that was shown to be removed to install the new launch entrance to site can be saved if the County realigns the entrance to site to alleviate the removal of the large live oak tree.
Previous Commission action/date:
05/07/2024 meeting: Awarded the bid for Project No. HW21103000 - The Launch at County Road 6 to the lowest bidder, McElhenney Construction Co., LLC, in the Bid Amount $5,248,877.37; Construction Time: 135 working days; and authorized the Chairman to execute the Contract.
11/21/2023 meeting: 1) Approved and authorize the Chairman to execute a Gulf of Mexico Energy Security Act (GOMESA) Grant Agreement between the State of Alabama Department of Conservation and Natural Resources (ADCNR) and the Baldwin County Commission to receive $4,820,000.00 for the construction of The Launch at CR 6; and 2) Approved the Purchasing Director to place a competitive bid for The Launch at CR 6 Construction Project; and 3) Approved the Chairman to execute any project related documents.
FINANCIAL IMPACT
Total cost of recommendation: $99,413.16
Budget line item(s) to be used: HW21103000-4CONTRCN-4CONTR SRV-4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 9/17/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A