Meeting Type: BCC Regular Meeting
Meeting Date: 6/7/2022
Item Status: New
From: Wanda Gautney, Purchasing Director/Terri Graham, Development and Environmental Director/Edward Fox, Deputy Development and Environmental Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG21-29 - Provision of Aftermarket Heavy Duty Truck Parts for the Baldwin County Commission
Recommendation
STAFF RECOMMENDATION
Recommendation
Extend Bid #WG21-29 - Provision of Aftermarket Heavy Duty Truck Parts with FleetPride, Inc., for an additional twelve (12) months at the same prices and terms as stated in the original bid award approved June 15, 2021. The bid extension will expire on June 15, 2023.
End
BACKGROUND INFORMATION
Previous Commission action/date:
05/04/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Aftermarket Heavy Duty Truck Parts for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
06/15/2021 meeting: Awarded the bid for the Provision of Aftermarket Heavy Duty Truck Parts for the Baldwin County Commission to Fleet Pride, Inc., as per the attached Award Listing.
Background: The Solid Waste Department is requesting that the Commission extend the bid for the Provision of Aftermarket Heavy Duty Truck Parts that was awarded to Fleet Pride, Inc., on June 15, 2021, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, Fleet Pride, Inc., who was awarded the bid, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The current bid prices are attached. The extension will expire on June 15, 2023.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 6/07/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A