Meeting Type: BCC Regular Meeting
Meeting Date: 12/16/2025
Item Status: New
From: Tom Tyler, EMA Director
Submitted by: Danon Smith, EMA Deputy Director
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ITEM TITLE
Title
Memorandum of Agreement with Baldwin County Fire Chiefs’ Association for Use of Baldwin County EMA Mailing Address
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STAFF RECOMMENDATION
Recommendation
Approve the Memorandum of Agreement (MOA) between the Baldwin County Commission (Baldwin County Emergency Management Agency (EMA)), and the Baldwin County Fire Chiefs’ Association (BCFCA), to allow the BCFCA to utilize the physical mailing address of the Baldwin County EMA/Emergency Operations Center (EOC) to receive correspondence.
The MOA will be effective December 16, 2025, and will terminate December 16, 2028.
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BACKGROUND INFORMATION
Background: The Baldwin County Fire Chiefs’ Association has requested the use of the physical mailing address of the Baldwin County EMA for the purpose of receiving mail and correspondence. The BCFCA has no permanent address since the presidency changes annually. To provide for a permanent mailing address, the BCFCA has requested to utilize the physical mailing address of the Baldwin County EMA to receive mail. Mail will be collected by the BCFCA per the MOA and will not interfere or burden the EOC facility or staff.
Previous Commission action/date:
December 5, 2022 - The BCC approved the MOA with BCFCA to use the EMA physical mailing address. The agreement ended December 5, 2025.
February 19, 2019 - The BCC approved the MOA with BCFCA to use the EMA physical mailing address. The agreement ended February 19, 2022.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: This is a renewal of an existing agreement.
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: EMA Staff and Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed):
EMA Staff:
1) Obtain signature of the BCFCA authorized representatives on the agreement; 2) Send original agreement to Administration for processing; 3) Retain ONE copy of the fully executed MOA and provide ONE fully executed copy via email to the BCFCA President, Raymond Lovell.
Administration:
1) Obtain the Chairman’s signature on the original agreement; 2) Send one (1) copy of the fully executed MOA to EMA (Danon Smith) email. Upload to portal and retain the original.
Additional instructions/notes: N/A