Meeting Type: BCC Regular Meeting
Meeting Date: 7/5/2023
Item Status: New
From: Felisha Anderson, Director of Archives
Submitted by: Felisha Anderson, Director of Archives
______________________________________________________________________
ITEM TITLE
Title
Resolution #2023-140 - Fiscal Year 2023 Capital Expenditure Reallocation of Funds
End
STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2023-140 which amends the FY 2023 Budget (approved September 20, 2022) to authorize the reallocation of funds from the Capital Outlay Improvements Fund in the amount of $67,550.00 to Archives - Commission Sponsored Events Fund for costs incurred for services provided related to site preparation and event services.
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: In Fiscal Year 2021, $75,000.00 was budgeted for the purchase of a pole barn at Bicentennial Park. The pole barn has been on hold for three years due to the increase in supplies, shipping, and receiving restraints. Felisha Anderson, Director of Archives and History and Special Historic Projects Coordinator, respectfully requests the reallocation of funds from the Capital Outlay Improvements Fund to Archives - Commission Sponsored Events Fund with said appropriation/expenditure being used to offset the costs incurred for services provided related to site preparation and event services.
FINANCIAL IMPACT
Total cost of recommendation: $67,550.00
Budget line item(s) to be used: Capital Outlay Improvements Fund 14457239.55240; Archives - Commission Sponsored Events Fund 10651907.51502
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff send notification email to Felisha Anderson, Director of Archives and History; Beth Hodges, Budget Director, make necessary transfer of funds.
Cc: Roger Rendleman, Beth Hodges, Cian Harrison, Aislinn Stone, Christie Bezoari, Dana Austin
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: Administration - upload Resolution to BCAP