Meeting Type: BCC Regular Meeting
Meeting Date: 8/18/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Jessica Stonesifer, Director of Facilities Management
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-40 - Provision of HVAC Chiller Annual Preventative Maintenance Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend Bid #WG25-40 for the Provision of HVAC Chiller Annual Preventative Maintenance Services with Star Service, Inc. of Mobile for an additional twelve (12) months at the same prices and terms as stated in the original bid awarded on September 2, 2025. The Contract extension will expire on September 8, 2027.
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BACKGROUND INFORMATION
Background: The Director of Facilities Management is requesting that the Commission extend the bid for the Provision of HVAC Chiller Annual Preventative Maintenance Services that was awarded to Star Service, Inc. of Mobile on September 2, 2025, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the original bid. The vendor, Star Service, Inc. of Mobile has submitted an email agreeing to the extension. The extension will expire on September 8, 2027. See original Contract for reference.
Previous Commission action/date: 09/02/2025 meeting: Awarded Bid #WG25-40 for the Provision of HVAC Chiller Annual Preventative Maintenance Services to the lowest bidder, Star Service, Inc. of Mobile, as per the Award Listing and authorize the Chairman to execute the Contract. The Contract shall be effective immediately upon the same date as its full execution for a period of twelve (12) months with an option to extend for two (2) additional twelve (12) month terms.
FINANCIAL IMPACT
Total cost of recommendation: $11,998.00 per year.
Budget line item(s) to be used: 10051995.52310 Repairs & Maint Bldgs
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/18/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: Admin - extend contract #8653