Meeting Type: BCC Regular Meeting
Meeting Date: 3/3/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Sheriff Anthony Lowery; Patrick Addison, PH&J Architects
Submitted by: Jeanette Brown, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Construction of Phase II Baldwin County Sheriff’s Office Renovations of Old Bay Minette Police Department Building
End
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Certificate of Substantial Completion on the Construction of Phase II Baldwin County Sheriff’s Office Renovations of the Old Bay Minette Police Department Building.
End
BACKGROUND INFORMATION
Background: The Architect, Patrick Addison, with PH&J Architects, Inc., is submitting for Commission approval the Certificate of Substantial Completion on the Construction of Phase II Baldwin County Sheriff’s Office Renovations of the Old Bay Minette Police Department Building. The contractor has several items on the punch list that will be completed prior to receiving final payment.
Previous Commission action/date:
11/06/2025 meeting: 1) Approved and authorized the Chairman to execute Change Order #2, for labor, material and equipment to add four (4) floor boxes in Training Assembly Room, in the amount of $15,791.78 with JNB Services, LLC; and 2) Approved and authorized the Chairman to execute Allowance Authorization #2, to replace rusted roof decking, in the amount of $18,522.00 with JNB Services, LLC. Allowance cost will be paid from project contingency allowance that was included in the bid amount.
05/20/2025 meeting: 1) Approved and authorized the Chairman to execute Change Order #1, for labor, material and equipment to replace four (4) existing HVAC rooftop units, in the amount of $155,331.50 with JNB Services, LLC; and 2) Approved and authorized the Chairman to execute Allowance Authorization #1, for electrical work required to replace the four (4) existing HVAC rooftop units, in the amount of $21,795.74 with JNB Services, LLC. Allowance cost will be paid from project contingency allowance that was included in the bid amount.
12/17/2024 meeting: Awarded the bid for Construction of Phase II Baldwin County Sheriff’s Office Renovations of the Old Bay Minette Police Department building located in Bay Minette to the lowest bidder, JNB Services, LLC, in the bid amount of $3,445,522.00; Construction time: 270 calendar days; and authorized the Chairman to execute the Contract.
12/19/2023 meeting: Approved the design of Phase II Baldwin County Sheriff’s Office Renovations of the Old Bay Minette Police Department building located in Bay Minette in the estimated construction cost of $3,899,195.24 not including the cost of the security and camera equipment and authorized the Purchasing Director and Architect to bid the project.
04/04/2023 meeting: Approved the AIA Contract for architectural services with PH & J Architects, Inc., for the Phase II Sheriff’s Office Renovations to the old City of Bay Minette Police Building purchased from the City of Bay Minette in the amount of 6.5% of the construction cost.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 03/03/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A