Meeting Type: BCC Regular Meeting
Meeting Date: 8/19/2025
Item Status: New
From: Beth Hodges, Budget Director
Submitted by: Beth Hodges, Budget Director
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ITEM TITLE
Title
Updates to Baldwin County Commission (Budget & Purchasing Department) Policies
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STAFF RECOMMENDATION
Recommendation
Regarding Baldwin County Commission (Budget & Purchasing Department) policies, take the following actions:
1) Adopt revised Policy 3.2 - Budget Management Policy (which combines Policies 3.1 - Agenda Item Appropriation Procedure and 3.2 - Budget Administration Procedures); and
2) Abolish Policies 3.1 - Agenda Item Appropriation Procedures, 3.3 - Commission Contingency Account, and 3.4 - Commission Highway Contingency Account.
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BACKGROUND INFORMATION
Background: In an effort to create a more comprehensive Budget Management Policy, the former Policy 3.2 - Budget Administration Procedures has been revised and expanded to incorporate the Budgetary Policy Procedures from Policy 8.22 - Financial Management, encompass Policy 3.1 - Agenda Item Appropriation Procedure as well as other needed changes.
Policies 3.3 and 3.4 are requested to be abolished as the use of individualized Commission Contingency accounts is no longer a practice of the Baldwin County Commission.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Department
Action required (list contact persons/addresses if documents are to be mailed or emailed): Update policy books and online portal, distribute revised policies to departments.
Additional instructions/notes: N/A