Meeting Type: BCC Regular Meeting
Meeting Date: 4/1/2025
Item Status: New
From: Anu Gary, Administrative Services Manager
Submitted by: Tiffany A. Givens, Commission Executive Assistant
______________________________________________________________________
ITEM TITLE
Title
Alabama State Veterans Memorial Cemetery at Spanish Fort - 2025 Memorial Day Event
End
STAFF RECOMMENDATION
Recommendation
Related to the Alabama State Veterans Cemetery 2025 Memorial Day Event at the Alabama State Veterans Memorial Cemetery at Spanish Fort on Monday, May 26, 2025, take the following actions:
1) Make a determination that public purposes are served by and through the Baldwin County Commission expending County public funds and/or other County public assistance/in kind assistance, to aid with the Memorial Day Event including, but not limited to, the provision of Baldwin Regional Area Transit System (BRATS) public transportation, 200 chairs, tent, portable PA system, podium, stage, and stage skirting for use by the public. Public purposes include the promotion of veterans and all branches of the United States Armed Services for their contributions and sacrifices, at a permanent public memorial cemetery, as well as civic purposes and recreational purposes benefiting the general public; and
2) Authorize the provision of BRATS public transportation for a total cost of $388.00 (to be donated by Baldwin County BRATS Department and not reimbursed by another County Department) and the provision of chairs, tent, portable PA system, stage, and stage skirting for use by the public for a total cost of $2,662.50 as paid from the Commission Contingency Budget.
End
BACKGROUND INFORMATION
Background: This agenda item allows for the Baldwin County Commission to make the appropriate public purpose determination to aid in the aforesaid endeavor and provide county public funds or other assistance to aid the State Veterans Memorial Cemetery at Spanish Fort, if necessary.
BRATS will provide transportation for four and a half (4.5) hours, including commute time, for a total cost of $388.00 (to be donated by Baldwin County BRATS Department and not reimbursed by another County Department).
A Grand Affair will provide 200 chairs, a 40x60 pole tent installed on the lawn, portable PA system, podium, stage, and stage skirting at a total cost of $2,662.50.
Previous Commission action/date: April 16, 2024 - The BCC approved 2024 Memorial Day provisions for Alabama State Veterans Memorial Cemetery at Spanish Fort - Memorial Day Ceremony.
FINANCIAL IMPACT
Total cost of recommendation: $2,662.50 (not including BRATS transportation donation cost of $388.00)
Budget line item(s) to be used: 10051105.52900 - Commission Contingency
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Have Chairman sign Rental Agrmt; Notify Alabama State Veterans Memorial Cemetery staff after Commission approval.
Via Email Only - joseph.buschell@va.alabama.gov
Alabama State Veterans Memorial Cemetery
ATTN: Mr. Joe Buschell, Cemetery Director
34904 State Highway 225
Spanish Fort, Alabama 36527
cc: Ann Simpson, Tiffany Givens
If approved, Tiffany will obtain purchase order, follow up with A Grand Affair, and provide Mr. Buschell with contact information for A Grand Affair and BRATS.
Additional instructions/notes: N/A