Meeting Type: BCC Regular Meeting
Meeting Date: 11/21/2023
Item Status: New
From: Huey Hoss Mack, Baldwin County Sheriff / Mark Acreman, Assistant County Engineer / Eddie Harper, Building Official / Wesley Majors, Animal Shelter Manager / Beth Hodges, Budget Director
Submitted by: Beth Hodges, Budget Director
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ITEM TITLE
Title
Resolution #2024-039 - Fiscal Year 2024 Reallocation of Funds and Roll Forward of Fiscal Year 2023 Unused Funds
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STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2024-039 amending the Fiscal Year 2024 Budget (Resolution #2023-186 and Resolution #2023-187, adopted September 28, 2023) to authorize the reallocation of FY24 funding and roll forward of FY23 unused capital funding.
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BACKGROUND INFORMATION
Background:
Highway (Maintenance/Permitting) - During the adoption of the FY24 Budget, three Engineering Tech II positions (#5179, #5731, and #5732) were assigned to cost center 11153130, Hwy Maintenance Engineering. In an effort to align the employees and duties more precisely, during the 11/07/2023 Regular Meeting, these positions were transferred to cost center 11153150, Hwy Permitting. The Assistant County Engineer and staff respectfully request to move associated Personnel and Capital budget related to the transfer of said positions.
Also, due to the increase in vehicle cost above budget, staff requests that an additional $4,400.00 for a Ford F-150 for Hwy Maintenance Engineering (11153130.55500) and an additional $8,800.00 for two Ford Explorers in Hwy Permitting (11153150.55500), for a total of $13,200.00, be pulled from Area 100 Maintenance Facility (11153111.55600) unused Capital funds to cover additional cost.
Community Corrections - During the adoption of the FY24 Budget, the FY24 Decision Item Listing approved the purchase of one Tahoe SSV and one Ford F-150, for a total budget amount of $79,000.00. Due to the lack of availability of Tahoes, Sheriff Mack and staff respectfully request to purchase a Ford F-150 in place of the Tahoe. Also, due to the increase in automobile prices, it is requested that $14,600.00 be transferred from Contract Services (70852708.51500) to Capital Outlay - Motor Vehicles (70852708.55500) to cover the additional expense above budget for the purchase of the two Ford F-150 trucks at a total cost of $93,600.00.
Building Inspection - In order to maintain aging fleet, with one vehicle needing a transmission replacement, the Building Inspector respectfully requests that unused FY23 capital funds of $14,000.00 be transferred from Capital Outlay Motor Vehicles (10051990.55500) to Repairs Maintenance Motor Vehicles (10052710.52340).
Animal Shelter - As the construction of the new Animal Shelter progresses, (2) additional change orders are needed. The change orders are for Kennel Modifications and Painting Underside of Canopy. Both change orders are pending and will be forthcoming for future Commission approval. The Animal Shelter Manager respectfully requests that $15,000.00 be moved from Repairs Maintenance Building (10955410.52310) to Capital Outlay Improvements (10955410.55240) to cover cost of change orders.
Previous Commission action/date:
11/07/2023, BCC Regular Meeting - Approved transfer of Engineering Tech II positions.
09/28/2023, BCC Special Meeting - Adopted the FY 2024 Budget.
09/20/2022, BCC Regular Meeting - Adopted the FY 2023 Budget.
FINANCIAL IMPACT
Total cost of recommendation: $367,674.00
Budget line item(s) to be used: See Resolution #2024-039 for account numbers.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Budget Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Make necessary transfer of funds.
Additional instructions/notes: N/A