Meeting Type: BCC Regular Meeting
Meeting Date: 6/4/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Tyler Mitchell, P.E., Operations Manager
Orie King, Maintenance Manager
Submitted by: Megan Biggs, Operations Support Specialist II
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ITEM TITLE
Title
Intergovernmental Service Agreement with City of Loxley for Routine Blading and Boom Mowing/Tree Trimming of Dirt Road Portions of Truck Trail 17 and Old Brady Road
End
STAFF RECOMMENDATION
Recommendation
Approve an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Loxley for Area 200 maintenance crews to perform routine blading and boom mowing/tree trimming on dirt road portions of Truck Trail 17 (3.45 miles) and Old Brady Road (0.60 miles) that lies within Loxley’s city limits for a period of twenty-four months. The City of Loxley will be billed quarterly for the actual cost of the work performed.
This agreement shall be effective upon full execution and terminate after twenty-four months unless terminated by either party upon the delivery of a thirty (30) day notice of termination. End
BACKGROUND INFORMATION
Background: The City of Loxley is requesting assistance from Baldwin County to perform routine blading and boom mowing/tree trimming of the dirt road portions of Truck Trail 17 and Old Brady Road within the Loxley city limits.
Previous Commission action/date: June 7, 2022 - Approved an Intergovernmental Service Agreement between the Baldwin County Commission and the Town of Loxley for Area 200 maintenance crews to perform routine blading and boom mowing/tree trimming on the dirt road portions of Truck Trail 17 (3.45 miles) and Old Brady Road (0.60 miles) that lies within Loxley town limits for a period of twenty-four months. The Town of Loxley will be billed quarterly for the actual cost of the work performed. (This agreement shall be effective upon full execution and terminate after twenty-four months unless terminated by either party upon the delivery of a thirty (30) day notice of termination.)
FINANCIAL IMPACT
Total cost of recommendation: The City of Loxley will be billed quarterly for the actual cost of work performed.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: Standard Agreement used as previously approved by the County Attorney (1/7/2020) los
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have agreement executed by Chairman. Area 200 (Pete Peterson) schedule work when requested by the City of Loxley. Highway Department Accounting section to invoice the City of Loxley quarterly for work performed.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
The Honorable Richard Teal, Mayor
City of Loxley
Post Office Box 9
Loxley, Alabama 36551
cc: Lynda Demko
Additional instructions/notes: Administration Staff upload agreement to Contracts with Orie King as originator.