Meeting Type: BCC Regular Meeting
Meeting Date: 1/20/2026
Item Status: New
From: Tara Hazelbaker, Director of Finance; Brian Underwood, Grants Director
Submitted by: Katrina Taylor, Grants Administrator
______________________________________________________________________
ITEM TITLE
Title
Community Development Block Grant - Disaster Recovery (CDBG-DR) Local Recovery Plan (LRP) Non-Substantial Amendment No. 1 for Grant DR-21-001
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STAFF RECOMMENDATION
Recommendation
Approve the Non-Substantial Amendment No. 1 to the Community Development Block Grant - Disaster Recovery (CDBG-DR) Local Recovery Plan (LRP) for submission to the Alabama Department of Economic and Community Affairs (ADECA).
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BACKGROUND INFORMATION
Background: On February 18, 2025, the Baldwin County Commission received formal approval from the Alabama Department of Economic and Community Affairs (ADECA) for its Local Recovery Plan (LRP) under the HUD CDBG-DR program. This approval authorized Baldwin County to proceed with implementation of recovery activities addressing unmet housing, infrastructure, economic development, and mitigation needs resulting from Hurricanes Sally and Zeta.
This amendment qualifies as a non-substantial amendment under the LRP (Section 3.3) because it does not modify program beneficiaries or eligibility, adjust program budgets by more than 10%, or add or remove any activities. Non-substantial amendments may be made at the County’s discretion and do not require a public comment period. In accordance with the County’s CDBG-DR Citizen Participation Plan, Baldwin County is required to publish non-substantial amendments on the Baldwin County Commission CDBG-DR website and provide notice to ADECA. These amendments become effective five (5) days after being posted online.
Amendments to the Local Recovery Plan:
1) Local Recovery/CDBG-DR budget: Amendment 2 of the Subrecipient Agreement between the State of Alabama and Baldwin County Commission provided an update to the overall CDBG-DR award budget and activity categories. The Amendment added an Administration activity and reallocated $50,000 from both the Housing and Non-housing Recovery Activity budgets to Administration for a total of $100,000.00.
2) Local Government Recovery Infrastructure Program (LGRIP) Change to Minimum Award Amount: LGRIP originally proposed a minimum award amount of $750,000.00. Amendment 1 decreases the LGRIP minimum award from $750,000.00 to $300,000.00.
3) Homeownership Assistance Program (HAP) Change to Program Method of Distribution: Program administration and delivery of services for HAP was originally to be managed by the Baldwin County Grants Department. Amendment 1 updates the program delivery so that HAP will be administered by program partner(s) in coordination with Baldwin County Commission.
Previous Commission action/date:
January 6, 2026 - Approved the submittal of the CDBG-DR County Priority Infrastructure Program (CPIP) Activity Profile Form for the County Road 65 Extension Project from County Road 34 to County Road 36 by staff to ADECA CDBG-DR grant portal; and authorized the Chairman to sign any documents related to this Activity Profile Form; and approve the submittal of the CDBG-DR HAP Activity Profile Form, by staff to ADECA CDBG-DR grant portal; and authorized the Chairman to sign any documents related to this Activity Profile Form; and approved the submittal of the CDBG-DR LGRIP Activity Profile Form by staff to ADECA CDBG-DR grant portal; and authorized the Chairman to sign any documents related to this Activity Profile Form.
November 6, 2025 - Awarded the Contract to MB3 Inc. d/b/a Civix in the amount of $2,427,488.00 for the Implementation Phase of the General Grant and Management, Project Management, and Capacity Building for CDBG-DR Subaward and authorize the Chairman to execute the Contract contingent upon County Attorney approval. (The contract is effective on the date of full execution.)
September 16, 2025 - Approved the submittal of CDBG-DR CPIP Activity Profile Form for the CR 65 Extension Project from CR 28 to CR 32, by staff to ADECA CDBG-DR grant portal; and authorized the Chairman to sign any documents related to this Activity Profile Form.
August 19, 2025 - Approved the formal administrative closeout of the CDBG-DR Planning Phase; and approved the Budget Director to remove the remaining available balance of $332,989.24 from the CDBG-DR Planning Phase ledger. These funds were not reimbursed and are not eligible for retention or reallocation.
July 1, 2025 - Approved Amendment No. 2 to Subrecipient Agreement Number DR-21-001 between the BCC and the State of Alabama, ADECA, addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the BCC’s approved LRP. Amendment No. 2 to Baldwin County’s CDBG-DR Subrecipient Agreement with ADECA establishes the implementation budget allocations of $100,000.00 for Administration, $19,169,010.00 for Housing Recovery Activities, and $24,092,676.00 for Non-Housing Recovery Activities. The amendment also extends the period of performance through October 31, 2028.
May 6, 2025 - Approved the Third Amendment to Contract for Professional Services with MB3 Inc. d/b/a Civix for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward.
The following clauses were added to Section 6.5 of the agreement and included in Attachment A:
a) Title VI, Civil Rights Act of 1964
b) Section 109, Housing & Community Development Act of 1974
c) Section 504 Rehabilitation Act of 1973
d) Age Discrimination Act of 1975
e) Equal Employment Opportunity
f) Section 3 Compliance
g) Section 3 Plan
h) Section 402 of the Vietnam Veterans Act
i) Alabama Beason-Hammon Act
j) Conflict of Interest
k) Audits, Records keeping and retention
The term and cost of the contract remain unaffected by this Amendment.
February 18, 2025 - Approved the Second Amendment to the Contract for Professional Services with MB3 Inc. d/b/a Civix in the amount of $50,000.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward.
November 5, 2024 - Approved the First Amendment to the Contract for Professional Services with MB3 Inc. d/b/a Civix in the amount of $211,345.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward.
September 17, 2024 - Approved Amendment No. 1 to Subrecipient Agreement Number DR-21-001 between the Baldwin County Commission and ADECA addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the BCC’s approved LRP.
September 3, 2024 - Adopted Resolution #2024-155, approving the Baldwin County LRP for DR-4563 and DR-4573.
August 20, 2024 - Adopted Resolution #2024-150, approving the BCC CDBG-DR Language Access Plan for Limited English Proficiency Persons.
August 6, 2024 - The BCC conducted a Public Hearing regarding the adoption of the CDBG-DR CPP. Following the Public Hearing, the BCC adopted Resolution #2024-147 approving the CDBG-DR CPP.
March 5, 2024 - Awarded the Contract to MB3 Inc. d/b/a Civix in the amount of $370,081.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward and authorize the Chairman to execute the Contract.
December 19, 2023 - Accepted the CDBG-DR sub-award from ADECA in the amount of $1,000,000 for the development of a LRP to identify local unmet needs resulting from Hurricanes Sally and Zeta in 2020 through outreach and coordination with impacted stakeholders; and approved the Subrecipient Agreement No. DR-21-001, with ADECA; and authorized the Chairman to execute the agreement and any related documents.
November 7, 2023 - Approved the RFP for General Grant Coordination and Management, Project Management, and Capacity Building for the CDBG-DR Subaward and authorized the Purchasing Director to advertise the RFP; and authorized the Chairman/Purchasing Division Commissioner for the BCC to approve any necessary addendums or clarifications if required after the RFP is advertised.
November 16, 2022 - Authorized staff to proceed with preparing a RFP document for the development of the CDBG-DR LRP for Baldwin County.
October 4, 2022 - Approved and authorized the Chairman to execute a letter to ADECA providing comments in response to the CDBG-DR Draft Action Plan.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents? No
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: CIS to publish the CDBG-DR LRP Non-Substantial Amendment on the BCC CDBG-DR website, and Brian Underwood to notify ADECA via email.
Action required (list contact persons/addresses if documents are to be mailed or emailed): NOA email:
cc: Tara Hazelbaker, Brian Underwood, Katrina Taylor, Shelby Middleton, Taylor Lesinger, Grace Propst
Additional instructions/notes: N/A