Meeting Type: BCC Regular Meeting
Meeting Date: 2/4/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Sheriff Anthony Lowery; Chief Deputy David White
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Resolution #2025-074 - Amendment to FY 2025 Budget and Quote for Purchase and Installation of One (1) Rapiscan 918CX X-Ray System at the Baldwin County Courthouse Located in Bay Minette, Alabama, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2025-074 amending Fiscal Year 2025 Budget (Resolution #2024-159 and Resolution #2024-158, adopted on September 17, 2024) in order to allocate funding for the purchase of an x-ray machine for the Baldwin County Sheriff’s Office; and
2) Approve the quote received from Rapiscan Systems, Inc., in the amount of $25,897.20 and authorize the Purchasing Director to issue a purchase order for the purchase and installation of one (1) Rapiscan 918CX X-Ray System at the Baldwin County Courthouse located in Bay Minette.
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BACKGROUND INFORMATION
Background: The West Wing entrance of the Courthouse will be used during the new construction of the Atrium and Security Entrance. The current X-Ray System is too large to utilize in the hall of the West Wing. A quote was received from Rapiscan Systems, Inc., for the purchase and installation of an X-Ray System in the amount of $25,897.20. This is security equipment and is exempt from bid law requirements. Staff recommendation is to approve the quote from Rapiscan Systems, Inc.
The Budget Director respectfully requests the use of Contingency Reserves (10051105.52901) to reallocate to Capital Outlay Furnishing Equipment (10052100.55410) for the purpose of purchasing stated x-ray machine for the Baldwin County Sheriff’s Office.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $25,897.20
Budget line item(s) to be used: 10052100.55410 Capital Outlay Furnishing Equipment
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes. See Resolution #2025-074.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/04/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Issue Purchase Order
Additional instructions/notes: N/A