Meeting Type: BCC Regular Meeting
Meeting Date: 5/16/2023
Item Status: New
From: Wanda Gautney, Purchasing Director; Patrick Addison, P H & J Architects; Sheriff Hoss Mack; Chief Anthony Lowery
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Emergency Water Pipe Replacement Project at the Baldwin County Corrections Center Located in Bay Minette, Alabama
End
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the Certificate of Substantial Completion with PlumCore, Inc., for the Emergency Water Pipe Replacement Project at the Baldwin County Corrections Center located in Bay Minette, Alabama.
End
BACKGROUND INFORMATION
Background: The Architect, Patrick Addison, has submitted the Certificate of Substantial Completion for the Emergency Water Pipe Replacement project to close out this project. The original construction cost of this project was $3,313,991.00 including Change Orders #1 and #2. The final cost of construction is $3,406,825.42.
Previous Commission action/date:
09/03/2019 meeting: 1) Approved AIA Contract for the Architectural Services with PH & J Architects, Inc., for the Emergency Water Pipe Replacement project at the Baldwin County Corrections Center in the amount of 7.2% of the project cost and authorized the Chairman to execute the Contract contingent upon approval of the County Attorney; and 2) Authorized the Purchasing Director and Architect to solicit informal bids in accordance with Code of Alabama, Section 39-2-2(3)(g) for the emergency water pipe replacement project at the Baldwin County Corrections Center.
04/07/2020 meeting: 1) Awarded the bid to the lowest bidder, PlumCore, Inc., for the emergency water pipe replacement project at the Baldwin County Corrections Center located in Bay Minette as follows and authorize the Chairman to execute the Construction Contract. Base Bid Amount: $2,778,424.00; Alternate #1: $512,206.00 (Water Control for Inmate WC Plumbing Fixtures); Alternate #4: $23,361.00 (New LED Light Fixtures in New Lay-in-Ceilings); Total Amount: $3,313,991.00; Construction Time: 240 days; 2) And not awarding Alternate #2 (Replace Air Control Valves at Phonematic Fixtures and Alternate #3 (Retrofit Mechanical Valves to Phonematic Fixtures).
Funding source: 2020A Warrants - $2,500,000.00, the remaining budget needed is to be determined.
09/07/2021 meeting: Approved Change Order #1 in the amount of $100,334.42 from PlumCore, Inc., for the Emergency Water Pipe Replacement Project at the Baldwin Corrections Center and authorized the Chairman to execute the Change Order.
11/01/2021 meeting: Approved Change Order #2 in the deduct amount of $7,500.00 from PlumCore, Inc., for the Emergency Water Pipe Replacement Project at the Baldwin Corrections Center and authorized the Chairman to execute the Change Order #2.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/16/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor & Certificate of Substantial Completion
Additional instructions/notes: N/A