Meeting Type: BCC Regular Meeting
Meeting Date: 12/17/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Tate Chalfant, Right-of-Way Manager
Submitted by: Lisa Sangster, Administrative Support Specialist IV
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ITEM TITLE
Title
Execution of IRS Form 8283 for Donated Right-of-Way on Project No. HW18068000 - County Road 64 (Tract 29)
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Accept 0.007 acres on County Road 64 (Tract 29) as a right-of-way donated to Baldwin County by Baldwin County Board of Education on August 15, 2024 (Instrument No. 2156582 of Baldwin County Judge of Probate); and
2) Related to the aforesaid, authorize the Chairman to execute IRS Form 8283 for the donated right-of-way.
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BACKGROUND INFORMATION
Background: On August 15, 2024, the Baldwin County Highway Department accepted a right-of-way donation on County Road 64 from Baldwin County Board of Education.
By the Chairman executing the IRS Form 8283, the County is not indicating that it agrees with the valuation of the property, but rather the County is acknowledging the fact that the County did receive the property.
The only part of the form that will be signed by the Chairman is Part IV, Donee Acknowledgement, in which:
1) The date of receipt of the donation is acknowledged; and
2) The County affirms that it will file an IRS information return should it dispose of the property within three (3) years after the date of receipt; and
3) The County states whether it intends to use the property for an unrelated use.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have Chairman sign IRS form. Mail original to Baldwin County Board of Education and send copy to Tate Chalfant.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
Baldwin County Board of Education
ATTN: Eddie Tyler, Superintendent
2600 Hand Avenue N
Bay Minette, Alabama 36507
Additional instructions/notes: N/A