Meeting Type: BCC Regular Meeting
Meeting Date: 5/6/2025
Item Status: New
From: Wanda Gautney, Purchasing Director / Anu Gary, Administrative Services Manager / Buford King, Director of Facilities & Maintenance / Barbara Pate, Commission Executive Assistant
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Quotes for Purchase and Installation of New Flooring in Baldwin County Satellite Courthouse Located in Foley, Alabama, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Authorize the Purchasing Director to issue a Purchase Order to Shaw Industries, Inc., in the amount of $47,508.69 for the purchase of the new flooring which is being purchased off the Sourcewell National Contract; and
2) Approve and authorize the Chairman to execute the Public Works Contract and Certificate of Compliance with Delta Flooring, Inc., in the amount of $54,547.00 for labor only to install the new flooring in the Foley Satellite Courthouse.
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BACKGROUND INFORMATION
Background: The Commission approved in the FY25 budget $104,000.00 to replace flooring in several areas of the Foley Satellite Courthouse. The carpet tiles and LVT will be purchased off the Sourcewell National Contract in the amount of $47,508.69 from Shaw Industries, Inc. The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by Sourcewell National Contract, that all Alabama entities may use the Sourcewell Contract as long as we verify whether or not the goods are either, not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program. The Purchasing Director has verified that the flooring materials are not listed on the current State of Alabama contract.
A quote was received from Delta Flooring, Inc., in the amount of $54,547.00 for labor only to install the new flooring as an authorized installer for Shaw Industries, Inc. Staff recommends the Commission authorize the Chairman to execute the Public Works Contract and Certificate of Compliance.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $102,055.69
Budget line item(s) to be used: 10051993.52310 Repairs Maintenance Buildings
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Public Works Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/06/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor and issue Purchase Order to Shaw
Additional instructions/notes: Admin - upload Contract