Meeting Type: BCC Regular Meeting
Meeting Date: 7/18/2023
Item Status: New
From: Frank Lundy, P.E., County Engineer
Seth Peterson, P.E., Interim Assistant County Engineer
Submitted by: Stacy Appleton, Design Tech III
______________________________________________________________________
ITEM TITLE
Title
Town of Summerdale - Reimbursable Utility Agreement
Recommendation
STAFF RECOMMENDATION
Recommendation
Approve a Reimbursable Utility Agreement between the Baldwin County Commission and the Town of Summerdale for the relocation of utilities to complete Project ERPR-9072(976) / HW22165 Culvert Replacement at NW 1st Street on CR 71 (2,433 feet south of County Road 36). The total cost of this relocation is $21,000.00 with the Alabama Department of Transportation (ALDOT) providing $16,800.00 (80%) and Baldwin County providing the remaining $4,200.00 (20%). This agreement shall be effective upon full execution and will terminate upon completion of the project.
End
BACKGROUND INFORMATION
Background: The NW 1st Street project is a Hurricane Sally Permanent Repair Site. This agreement lays out the funding responsibilities and terms for the utility relocation phase of the project.
Previous Commission action/date:
July 19, 2022: Regarding the Federal Highway (FHWA) Emergency Repair (ER) projects for Hurricane Sally emergency/permanent repairs, the Commission adopted resolutions and approved corresponding preliminary engineering and construction funding agreements between the Alabama Department of Transportation (ALDOT) and the Baldwin County Commission, including the following:
Resolution #2022-134 - HW22165/NW 1st Street (2,433 ft south of County Rd 36).
The Commission also approved and authorized the Purchasing Manager to place a competitive bid for each project once final plans and contracts are complete.
FINANCIAL IMPACT
Total cost of recommendation: $21,000.00 with Alabama Department of Transportation (ALDOT) providing $16,800.00 (80%) and Baldwin County providing the remaining $4,200.00 (20%)
Budget line item(s) to be used: HW22165-3UTILITY-3CONTRSRV-3CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: Standard ALDOT Reimbursable Agreement used
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up:
Administration Staff prepare correspondence and have the Chairman sign the Agreement. Return to Highway Department (Stacy Appleton) for delivery to ALDOT for final execution.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Contact:
Mr. Thomas W. Goodman, Jr., P.E.
Local Transportation Engineer - Mobile
Alabama Department of Transportation
1701 I-65 Service Road North
Mobile, Alabama 36618
Additional instructions/notes: Administration - Upload agreement to BCAP with Stacy Appleton as Originator.