Meeting Type: BCC Regular Meeting
Meeting Date: 2/19/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Probate Judge Harry D’Olive; Renee Hawsey, Administrator of Motor Vehicles, Tags, and Licenses
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-14 - Provision of Off-site Printing, Mailing and Automated Management of Baldwin County Probate Renewal Notices
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STAFF RECOMMENDATION
Recommendation
Extend Bid #WG25-14 for the Provision of Off-site Printing, Mailing and Automated Management of the Baldwin County Probate Renewal Notices with Peregrine Services, Inc., for an additional twelve (12) months at the same prices, terms, and conditions as stated in the original bid award on March 5, 2025. The extension will expire on March 5, 2027.
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BACKGROUND INFORMATION
Background: The Judge of Probate Office is requesting that the Commission extend the bid for the Provision of Off-site Printing, Mailing, and Automated Management of the Baldwin County Probate Renewal Notices with Peregrine Services, Inc., that was awarded on March 5, 2025. The bid specifications contained a stipulation that the bid could be extended for up to two (2) additional years, in twelve (12) month increments by the Commission at their option and in agreement with the vendor. Any additional contract or extensions will be at the same prices, terms and conditions as stated in the bid.
The vendor, Peregrine Services, Inc., has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The extension will expire on March 5, 2027. Award Listing attached for review.
Previous Commission action/date: 03/05/2025 meeting: Awarded Bid #WG25-14 to the lowest bidder, Peregrine Services, Inc., for the Provision of Off-site Printing, Mailing and Automated Management of the Baldwin County Probate Renewal Notices as per the Award Listing.
FINANCIAL IMPACT
Total cost of recommendation: Approximately $25,000.00 per year
Budget line item(s) to be used: 10051300.51500 Contract Services and 10051300.52520 Postage
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/19/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A