Meeting Type: BCC Regular Meeting
Meeting Date: 9/18/2018
Item Status: New
From: Wanda Gautney, Purchasing Director; Brian Peacock, CIS Director; Mike Job, CIS Assistant Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG18-36- Provision of Fiber Optic Network-Maintenance and Locates for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to the lowest bidder, Two-Way Communications, Inc., d/b/a 2-Way, Inc., as per the attached Award Listing for the Provision of Fiber Optic Network-Maintenance and Locates and authorize the Chairman to execute the Contract.
(Contract is effective immediately upon the same date as its full execution for twelve (12) months.)
End
BACKGROUND INFORMATION
Previous Commission action/date:
08/07/2018 meeting: 1) Approved the specifications for the Provision of Fiber Optic Network-Maintenance & Locates and authorized the Purchasing Director to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background:
Bids were opened in the Purchasing Conference Room on August 28, 2018, at 1:30 P.M. Three (3) bids were received. Recommend the Commission award the bid to the lowest bidder, Two-Way Communications, Inc., d/b/a 2-Way, Inc., as per the attached Award Listing and authorize the Chairman to execute the Contract. Bid Tabulation attached for review.
FINANCIAL IMPACT
Total cost of recommendation: $5,583.33 per month; Total per year $66,999.96
Budget line item(s) to be used: 51101.5229.04
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Standard County Contract
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/18/18
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A