Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Dr. Brian Pierce, Coroner
Submitted by: Brandy Byrd, Coroner Executive Assistant
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ITEM TITLE
Title
Coroner’s Office - Fiscal Year 2023 State Homeland Security Grant Acceptance and Cooperative Agreement with Alabama Law Enforcement Agency
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Accept the State Homeland Security Grant Program Subgrant Award in the amount of $60,177.00 for reimbursement on the purchase of a Ford F-250 Super Duty truck and an enclosed 8.5 x 20 trailer; and
2) Approve the Cooperative Agreement between Baldwin County Commission (Coroner’s Office) and Alabama Law Enforcement Agency (ALEA) for the period of October 1, 2023, through September 30, 2024; and
3) Authorize the Coroner’s Office staff to submit the agreement and any other documents related to this grant electronically through the ALEA grants portal on behalf of the Baldwin County Commission.
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BACKGROUND INFORMATION
Background: The Office of the Coroner submitted a grant application to the ALEA for reimbursable expenses related to the purchase of a Ford F-250 Super Duty truck and an enclosed 8.5 x 20 trailer for the purpose of transporting the quick deploy mortuary cooler, which was received as a regional asset through an Alabama Department of Public Health (ADPH) grant.
Previous Commission action/date: July 5, 2023 - Approved the submittal of the grant application for the ALEA grant in the amount of $60,177.00 for reimbursement on the purchase of a Ford F-250 Super Duty truck and an enclosed 8.5 x 20 trailer.
FINANCIAL IMPACT
Total cost of recommendation: Grant in the amount of $60,177.00
Budget line item(s) to be used: Project number TBD in Fund 280
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Coroner’s Office, Grants Department and Finance/Accounting are responsible for coordination of all follow-up.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration - send email notification of Commission decision. Chairman Underwood to sign the Cooperative Agreement under her log in credentials through the Alabama Grants portal. Once completed, the agreement needs to be moved to the “Application Pending ALEA Signature” status.
Additional instructions/notes: Administration - add to tickler for fully executed agreement