Meeting Type: BCC Regular Meeting
Meeting Date: 8/6/2024
Item Status: New
From: Frank Lundy, County Engineer, Ann Simpson, Director of Transportation
Submitted by: Ann Simpson, Director of Transportation
______________________________________________________________________
ITEM TITLE
Title
Agreement with Coastal Alabama Community College for Transportation Services
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2024-137 and approve a Transportation Services Agreement between the Baldwin County Commission Baldwin Regional Area Transit System (BRATS) and Coastal Alabama Community College (CACC) for BRATS to provide transportation services to the CACC campus locations in Baldwin County during normal operating hours Monday through Friday at a cost of $1,350.00 per month to be paid by the Coastal Alabama Community College. This agreement is contingent on the Alabama Department of Transportation’s (ALDOT) approval and shall commence October 1, 2024, and expire September 30, 2027; and
2) Authorize the Chairman to execute the agreement and any related documents.
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BACKGROUND INFORMATION
Background: Coastal Alabama Community College (CACC) has requested to renew the annual agreement providing transportation service to all CACC campus locations within Baldwin County on the existing general public transportation on-demand system. This annual agreement shall be effective and control any and all services rendered from the date of October 1, 2024, and it shall be binding up to and including September 30, 2027.
CACC agrees to the payment schedule of $1,350.00 per month for these services. CACC is essentially purchasing a transit pass for their students at a cost of $1,350.00 per month. Depending on the ride length this pass covers between 135 - 330 round trips per month. CACC’s utilization is well below this range. Federal regulations allow the revenue from this contract to be utilized as a local match toward our urban and rural transportation grants.
Previous Commission action/date:
September 05, 2023 - Approved a Transportation Service Agreement between Coastal Alabama Community College and Baldwin Regional Area Transit System for the period of October 1, 2023, through September 30, 2024.
August 16, 2022 - Approved a Transportation Service Agreement between Coastal Alabama Community College and Baldwin Regional Area Transit System for the period of October 1, 2022, through September 30, 2023.
FINANCIAL IMPACT
Total cost of recommendation: $16,200.00 per year for three (3) years
Budget line item(s) to be used: 143.45610 - Contract Services (Revenue)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: Standard agreement provided by ALDOT and previously approved by legal.
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Agreement must be fully executed prior to October 1, 2024.
Individual(s) responsible for follow up: Administration and BRATS Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Administration Staff is responsible for the following actions:
1) Have three (3) original agreements executed, witnessed and notarized in appropriate areas. One for BCC, one for Alabama Department of Transportation, and one for Coastal Alabama Community College.
2) Print three (3) Certification on Commission Letterhead
3) Mail the three (3) original documents for signature to:
Coastal Alabama Community College
ATTN: Mr. Aaron Milner, President
1900 South U.S. Highway 31
Bay Minette, Alabama 36507
4) After receiving the signed originals from CACC, forward the three (3) originals to Alabama Department of Transportation for approval to the following address:
Alabama Department of Transportation
Local Transportation Bureau
ATTN: Mr. Bradley Lindsey, P.E.
Local Transportation Bureau
1409 Coliseum Boulevard
Montgomery, Alabama 36110
Send copy of agreement and correspondence via email to:
Chandra Middleton, Office of Public Transportation, Southeastern Regional Manager, at middletonc@dot.state.al.us and Ann Simpson, Director of Transportation.
Upon receipt of two (2) fully executed originals from ALDOT retain one for BCC records, mail one (1) fully executed original to CACC at the address identified above.
5) E-mail a copy of the fully executed agreement to Ann Simpson, Director of Transportation.
6) BRATS accounting personnel will invoice CACC monthly.
Additional instructions/notes: Administration - upload Resolution and add to tickler