Meeting Type: BCC Regular Meeting
Meeting Date: 12/5/2022
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director/Adam Scarborough, Assistant CIS Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-03 - Provision of Microcomputer Systems and Peripheral Equipment for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG21-03 - Provision of Microcomputer Systems & Peripheral Equipment with TSA, Inc., for Servers Group 1-1 for an additional twelve (12) months at the same prices and terms stated in the original bid award on January 5, 2021. The extension will expire on January 5, 2024.
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BACKGROUND INFORMATION
Background: The CIS Department is requesting that the Commission extend the bid for the Provision of Microcomputer Systems & Peripheral Equipment with TSA, Inc., that was awarded on January 5, 2021, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, TSA, Inc., has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The extension will expire on January 5, 2024. Award Listing attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 12/05/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A