Meeting Type: BCC Regular Meeting
Meeting Date: 7/16/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. STPLL-0215 (252) HW22126 - Addition of Paved Shoulders on County Road 99 from County Road 91 to Carrier Drive for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute Change Order #1 in the amount of $51,564.00 with PL Russell, LLC, for Project No. STPLL-0215 (252) HW22126 - Addition of Paved Shoulders on County Road 99 from County Road 91 to Carrier Drive.
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BACKGROUND INFORMATION
Background: The Highway Department is submitting for Commission approval Change Order #1 in the amount of $51,564.00 for Project No. STPLL-0215 (252) HW22126 - Addition of Paved Shoulders on County Road 99 from County Road 91 to Carrier Drive. The change order includes details of increased and reduced pay items that have been authorized by ALDOT and will not increase the contract time.
Funding for this project is from the Florida-Alabama TPO and Baldwin County.
Previous Commission action/date:
03/05/2025 meeting: Awarded the bid for Project No. STPLL-0215 (252) HW22126 - Addition of Paved Shoulders on CR-99 from CR-91 to Carrier Drive to the lowest bidder, PL Russell, LLC, in the Bid Amount $927,905.60; Construction Time: 90 working days; and authorized the Chairman to execute the Contract.
10/15/2024 meeting: 1) Approved the Purchasing Director to place a competitive bid for the CR-99 Shoulder Widening Project, and 2) Approved the Chairman to execute any project related documents.
09/03/2024 meeting: Approved a Reimbursable Utility Agreement between the BCC and Baldwin County Sewer Service for the addition of paved shoulders on CR-99 from CR-91 to Carrier Drive. The total cost of this relocation is $82,500.00 with Florida-Alabama TPO acting through ALDOT providing an 80% match of $66,000.00 and Baldwin County providing the remaining 20% at $16,500.00.
10/19/2021 meeting: Adopted Resolution #2022-006 and authorized the Chairman to execute an agreement between the BCC and ALDOT for the funding of Preliminary Engineering, Construction and Construction Engineering Inspection for the CR-99 Shoulder Widening from CR-91 to Carrier Drive. This agreement shall be effective upon full execution and shall be in effect until the project has been completed and reimbursements are complete. This agreement may be terminated by either party upon delivery of a thirty (30) day notice of termination.
FINANCIAL IMPACT
Total cost of recommendation: $51,564.00
Budget line item(s) to be used: HW22126-4CONTRCN-4CONTR SRV-4CONT111
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/16/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: Admin - Append Change Order to original Contract (#8508)