Meeting Type: BCC Regular Meeting
Meeting Date: 11/18/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Brian Peacock, CIS Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Request for Proposals (RFP) for Voice Managed Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the Request for Proposals (RFP) for Voice Managed Services to Uniti Fiber, per the Award Listing and authorize the Chairman to execute the Contract. The Contract is effective upon full execution for twelve (12) months, with an option to issue two (2) additional twelve (12) month contract extensions.
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BACKGROUND INFORMATION
Background: The Request for Proposals (RFP) were due in the Purchasing Office on September 18, 2025, at 2:00 p.m. Three (3) proposals were received. Uniti Fiber’s proposal meets the requirements of the RFP and includes 24,000 minutes of long distance services per month at no additional charge. No overage is expected because the County has averaged 15,000 - 17,000 minutes of long distance services per month in 2025. The CIS Director, Brian Peacock, respectfully requests that the RFP be awarded to Uniti Fiber per the Award Listing and authorize the Chairman to execute the Contract. RFP Tabulation attached for review.
Previous Commission action/date: 08/05/2025 meeting: 1) Approved the Request for Proposals (RFP) for Voice Managed Services and authorized the Purchasing Director to advertise RFP; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the RFP is advertised.
FINANCIAL IMPACT
Total cost of recommendation: Approximately $25,200.00 per year.
Budget line item(s) to be used: 10051101.52290 Tele System Other Charges
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/18/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: N/A