Meeting Type: BCC Regular Meeting
Meeting Date: 1/6/2026
Item Status: New
From: Tom Tyler, EMA Director
Submitted by: Danon Smith, EMA Deputy Director
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ITEM TITLE
Title
Contract Renewal with Veoci, Inc., for Continued Use of Emergency Management Software
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the contract renewal Quote with Veoci, Inc., in the amount of $39,794.00, for Baldwin County Emergency Management Agency’s continued use of the Veoci, Inc., Emergency Management software; and
2) Authorize the Chairman to execute documents related to the renewal.
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BACKGROUND INFORMATION
Background: The original contract was approved on December 21, 2021. This contract is renewed annually, and this year’s additions to the contract are needed to ensure effective usage and training of EMA Staff as users and Admins on the software. Additions to the contract include more software engineering hours and additional administrative training for EMA staff due to new additions to EMA staff.
Previous Commission action/date:
January 7, 2025 - The Commission approved the renewal of the Veoci, Inc., contract in the amount of $36,116.00 for Baldwin County EMA’s continued use of the Veoci, Inc., Emergency Management software.
December 21, 2021 - The Commission approved the Contract with Veoci, Inc., in the amount of $20,130.00 for the purchase and implementation of its Emergency Management Software for Baldwin County EMA.
FINANCIAL IMPACT
Total cost of recommendation: $39,794.00
Budget line item(s) to be used: 10052300.51500 - Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? No
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: January 6, 2026
Individual(s) responsible for follow up: Administration and EMA Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration: Obtain Chairman’s signature on Quote and send NOA email with copy to Veoci, Inc. to Uktarsh Srivastava (utkarsh.srivastava@veoci.com) and cc: Danon Smith and Amanda Thweatt. Retain original for Admin records.
EMA Staff: Ensure Veoci receives a copy of the renewal and work with Purchasing and Accounting to process invoice and remit payment to Veoci, Inc.
Additional instructions/notes: Append Quote to original contract #8452.