Meeting Type: BCC Regular Meeting
Meeting Date: 11/5/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Tucker Stuart, Construction Engineer
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. HW21103000 - The Launch at County Road 6 for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve Change Order #2 in the amount of $141,705.92 with McElhenney Construction Company, LLC, for Project No. HW21103000 - The Launch at County Road 6 and authorize the Chairman to execute the Change Order.
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BACKGROUND INFORMATION
Background: The Highway Department is submitting for Commission approval Change Order #2 in the amount of $141,705.92 for Project No. HW21103000 - The Launch at County Road 6. The project has some plan modifications warranted that were discovered once clearing of site and construction within the water took place.
1) An additional seven (7) Existing Septic Tank Systems were found onsite during construction that were unknown / unseen when construction plans were prepared.
2) Additional Class 2 Riprap material is required to be placed under boat launch concrete slab due to the inconsistencies in subsurface materials found onsite than what the plans accounted for.
3) It was determined that the Aid to Construction fees by EMC did not include the 3” underground conduit and wiring for the electrical service to the site. EMC is requiring the owner / contractor to install this service.
4) Additional length of piles is required for the piers to meet the required 3-ton capacity call out in the plans due to inadequate bearing surface. The deeper piles (96) need to be changed to 35’ in length, 25 piles lengthened to 30’ in length, 20 piles to stay at 25’ plan length and 12 piles on grade shortened to 20’ in length.
Previous Commission action/date:
09/17/2024 meeting: Approved Change Order #1 in the amount of $99,413.16 with McElhenney Construction Company, LLC, for Project No. HW21103000 - The Launch at County Road 6 and authorized the Chairman to execute the Change Order.
05/07/2024 meeting: Awarded the bid for Project No. HW21103000 - The Launch at County Road 6 to the lowest bidder, McElhenney Construction Co., LLC, in the Bid Amount $5,248,877.37; Construction Time: 135 working days; and authorized the Chairman to execute the Contract.
11/21/2023 meeting: 1) Approved and authorize the Chairman to execute a Gulf of Mexico Energy Security Act (GOMESA) Grant Agreement between the State of Alabama Department of Conservation and Natural Resources (ADCNR) and the Baldwin County Commission to receive $4,820,000.00 for the construction of The Launch at CR 6; and 2) Approved the Purchasing Director to place a competitive bid for The Launch at CR 6 Construction Project; and 3) Approved the Chairman to execute any project related documents.
FINANCIAL IMPACT
Total cost of recommendation: $141,705.92
Budget line item(s) to be used: HW21103000-4CONTRCN-4CONTR SRV-4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/05/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A