Meeting Type: BCC Regular Meeting
Meeting Date: 9/3/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: John Sedlack, Design Tech III
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ITEM TITLE
Title
Reimbursable Utility Agreement for Addition of Paved Shoulders on County Road 99 from County Road 91 to Carrier Drive
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STAFF RECOMMENDATION
Recommendation
Approve a Reimbursable Utility Agreement between the Baldwin County Commission and Baldwin County Sewer Service for the addition of paved shoulders on County Road 99 from County Road 91 to Carrier Drive. The total cost of this relocation is $82,500.00 with the Florida-Alabama Transportation Planning Organization (TPO) acting through the Alabama Department of Transportation (ALDOT) providing an 80% match of $66,000.00 and Baldwin County providing the remaining 20% at $16,500.00. (This agreement shall be effective upon full execution and will terminate upon completion of the project.)
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BACKGROUND INFORMATION
Background:
The Florida-Alabama Transportation Planning Organization has allocated funding for shoulder widening on County Road 99 in the Lillian Community. This project completes the final 1.5-mile segment on County Road 99. Utility relocation is a reimbursable phase of this project.
Previous Commission action/date:
October 19, 2021 - The Commission adopted Resolution #2022-006 and authorized the Chairman to execute an agreement between the Baldwin County Commission and the Alabama Department of Transportation for the funding of Preliminary Engineering, Construction and Construction Engineering Inspection for the County Road 99 Shoulder Widening from County Road 91 to Carrier Drive. This agreement shall be effective upon full execution and shall be in effect until the project has been completed and reimbursements are complete. This agreement may be terminated by either party upon delivery of a thirty (30) day notice of termination.
FINANCIAL IMPACT
Total cost of recommendation: $16,500.00
Budget line item(s) to be used: HW22126-3UTILITY-3CONTRSRV-3CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: Standard ALDOT Utility Agreement used
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up:
Administration Staff prepare correspondence (no envelope needed) and have the Chairman sign agreement. Return to the Highway Department (John Sedlack) for delivery to the Alabama Department of Transportation for final execution.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
Alabama Department of Transportation
Mrs. Stephanie Dragotta, P.E.
Local Transportation Engineer
1701 Interstate 65 Service Road N
Mobile, Alabama 36618
Additional instructions/notes: Administration upload agreement to Contracts with John Sedlack as originator.