Meeting Type: BCC Regular Meeting
Meeting Date: 7/18/2023
Item Status: New
From: Frank Lundy, P.E., County Engineer
Seth Peterson, P.E., Interim Assistant County Engineer
Submitted by: Stacy Appleton, Design Tech III
______________________________________________________________________
ITEM TITLE
Title
East Central Baldwin Water Authority - Reimbursable Utility Agreements
Recommendation
STAFF RECOMMENDATION
Recommendation
Approve the Reimbursable Utility Agreements between the Baldwin County Commission and East Central Baldwin Water Authority for the relocation of utilities to complete the following projects:
1) Project ERPR-9072(974) / HW22167 Culvert Replacement on County Road 112; 4,138 feet east of Barrineau Park Road. Total cost of this relocation is $25,700.00 with Alabama Department of Transportation (ALDOT) providing $20,560.00 (80%) and Baldwin County providing the remaining $5,140.00 (20%); and
2) Project ERPR-9072(967) / HW22168 Culvert Replacement on County Road 112; 2,223 feet west of Barrineau Park Road. Total cost of this relocation is $23,100.00 with ALDOT providing $18,480.00 (80%) and Baldwin County providing the remaining $4,620.00 (20%); and
3) Project ERPR-9072(973) / HW22169 Culvert Replacement on County Road 87; 2,140 feet south of Seed Orchard Road. Total cost of this relocation is $31,600.00 with ALDOT providing $25,280.00 (80%) and Baldwin County providing the remaining $6,320.00 (20%); and
4) Project ERPR-9072(972) / HW22170 Culvert Replacement on County Road 87; 765 feet north of Seed Orchard Road. Total cost of this relocation is $31,600.00 ALDOT providing $25,280.00 (80%) and Baldwin County providing the remaining $6,320.00 (20%); and
5) Project ERPR-9072(971) / HW22171 Culvert Replacement on County Road 83; 990 feet south of Woerner Road. Total cost of this relocation is $25,100.00 with ALDOT providing $20,080.00 (80%) and Baldwin County providing the remaining $5,020.00 (20%); and
6) Project ERPR-9072(970) / HW22172 Culvert Replacement on County Road 32; 2,680 feet east of County Road 83. Total cost of this relocation is $33,200.00 with ALDOT providing $26,560.00 (80%) and Baldwin County providing the remaining $6,640.00 (20%); and
7) Project ERPR-9072(988) / HW22173 Culvert Replacement on County Road 32; 1,085 feet east of County Road 87. Total cost of this relocation is $20,300.00 with ALDOT providing $16,240.00 (80%) and Baldwin County providing the remaining $4,060.00 (20%).
The agreements shall be effective upon full execution and will terminate upon completion of the projects.
End
BACKGROUND INFORMATION
Background: The above projects are Hurricane Sally Permanent Repair Sites. The Reimbursable Utility Agreements lay out the funding responsibilities and terms for the utility relocation phase of the projects.
Previous Commission action/date:
July 19, 2022 - Regarding the Federal Highway (FHWA) Emergency Repair (ER) projects for Hurricane Sally emergency/permanent repairs, the Commission adopted resolutions and approved corresponding preliminary engineering and construction funding agreements between the Alabama Department of Transportation (ALDOT) and the Baldwin County Commission, including the following:
Resolution #2022-132 - HW22167/County Road 112 (4,138 feet east of Barrineau Park Road)
Resolution #2022-131 - HW22168/County Road 112 (2,223 feet west of Barrineau Park Road)
Resolution #2022-130 - HW22169/County Road 87 (2,140 feet south of Seed Orchard Road)
Resolution #2022-129 - HW22170/County Road 87 (765 feet north of Seed Orchard Road)
Resolution #2022-128 - HW22171/County Road 83 (990 feet south of Woerner Road)
Resolution #2022-127 - HW22172/County Road 32 (2,680 feet east of County Road 83)
Resolution #2022-126 - HW22173/County Road 32 (1,085 feet east of County Road 87)
The Commission also approved and authorized the Purchasing Manager to place a competitive bid for each project once final plans and contracts are complete.
FINANCIAL IMPACT
Total cost of recommendation: $190,600.00 with ALDOT providing $152,480.00 (80%)
and Baldwin County providing the remaining $38,120.00 (20%)
Budget line item(s) to be used:
HW22167-3UTILITY-3CONTRSRV-3CONTRACT - $5,140.00
HW22168-3UTILITY-3CONTRSRV-3CONTRACT - $4,620.00
HW22169-3UTILITY-3CONTRSRV-3CONTRACT - $6,320.00
HW22170-3UTILITY-3CONTRSRV-3CONTRACT - $6,320.00
HW22171-3UTILITY-3CONTRSRV-3CONTRACT - $5,020.00
HW22172-3UTILITY-3CONTRSRV-3CONTRACT - $6,640.00
HW22173-3UTILITY-3CONTRSRV-3CONTRACT - $4,060.00
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: Standard ALDOT Reimbursable Agreement used
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up:
Administration Staff prepare correspondence and have the Chairman sign Agreements. Return to the Highway Department (Stacy Appleton) for delivery to ALDOT for final execution.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
Mr. Thomas W. Goodman, Jr., P.E.
Local Transportation Engineer - Mobile
Alabama Department of Transportation
1701 I-65 Service Road North
Mobile, Alabama 36618
Additional instructions/notes: Administration - Upload agreements to BCAP with Stacy Appleton as Originator.