Meeting Type: BCC Regular Meeting
Meeting Date: 10/15/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Brian Underwood, Grants Director; Patrick Addison, PH&J Architects, Inc.
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Construction of New Sally Port at Baldwin County Courthouse Located in Bay Minette, Alabama, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the bid for Construction of New Sally Port at the Baldwin County Courthouse located in Bay Minette, Alabama, to the lowest responsible and responsive bidder, Rogers & Willard, Inc., in the bid amount of $3,613,500.00; Construction time: 300 calendar days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on September 23, 2024, at 3:00 P.M. Three (3) bids were received. The lowest bid was received from Rogers & Willard, Inc., in the bid amount of $3,613,500.00. The Architect, Patrick Addison with PH&J Architects, Inc., reviewed the bid responses and has submitted a certified bid tabulation and a letter recommending the bid be awarded to the lowest responsible and responsive bidder, Rogers & Willard, Inc., in the amount of $3,613,500.00. Bid Tabulation attached for review. Funding will be from the American Rescue Plan Act (ARPA) funds.
Summary of Previous ARPA Commission Action is attached.
Previous Commission action/date:
02/20/2024 meeting: Adopted Resolution #2024-078 of the Baldwin County Commission allocating up to $164,336.25 (29870010.55240) of ARPA Revenue Replacement funds (298.44881) for the architectural and engineering design services of the Baldwin County Courthouse Sally Port.
12/19/2023 meeting: Approved the design of the new Sally Port at the Baldwin County Courthouse located in Bay Minette for the estimated construction cost of $2,812,562.25 and authorized the Purchasing Director and Architect to bid the project.
FINANCIAL IMPACT
Total cost of recommendation: $3,613,500.00
Budget line item(s) to be used: FAARPRR22.0RR.0SALLYPOR.0CO/IMPR
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Katherine Jessip, Attorney ACCA
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/15/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A