Meeting Type: BCC Regular Meeting
Meeting Date: 11/17/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Anthony Lowery, Chief Deputy - Baldwin County Sheriff’s Office/Troy Bookout, Sergeant - Baldwin County Sheriff’s Office/Connie Dudgeon, Director of Budget & Finance - Baldwin County Sheriff’s Office
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-45A - Provision of Police Vehicle Equipment (Brake Rotors/Pads) for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of Police Vehicle Equipment (Brake Rotors/Pads) to the lowest responsible bidder, TPH Holdings, LLC DBA The Parts House, as per the attached Award Listing.
End
BACKGROUND INFORMATION
Previous Commission action/date:
9/1/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Police Vehicle Equipment (Brake Rotors/Pads); and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
10/6/2020 meeting: 1) Authorized the Purchasing Director to re-bid for the Provision of Police Vehicle Equipment (Brake Rotors/Pads) for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
Background: Bids were opened in the Purchasing Conference Room on October 23, 2020 at 1:30 P.M. Four (4) bids were received. Two (2) of the bidders did not include a bid bond as was required by the bid specifications. One (1) of the bidders did not submit a bid for all of the vehicle categories listed in the bid specifications. Staff recommends the Commission award the bid to the lowest responsible bidder, TPH Holdings, LLC DBA The Parts House as per the attached Award Listing. Bid Tabulation attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: 52100 & 52200
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/17/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidders
Additional instructions/notes: N/A