Meeting Type: BCC Regular Meeting
Meeting Date: 2/3/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. HW25106 - County Road 68 Pedestrian Safety Improvements 900 Feet East of Baldwin Beach Express for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Reject all bids received for Project No. HW25106 - County Road 68 pedestrian safety improvements 900 feet east of Baldwin Beach Express due to the bid amounts received exceeding the budgeted amount.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on January 6, 2026, at 1:30 p.m. Two (2) bids were received. Mark Acreman, Assistant County Engineer, submitted a letter requesting that the Commission reject the bids received because the bid amounts exceed the budgeted amount approved by the Commission in FY25 budget. The Commission budgeted $54,200.00 of Department funds for this project. The lowest bid amount received was $119,817.62.
Previous Commission action/date: 11/18/2025 meeting: 1) Approved the Purchasing Director to place a competitive bid for safety improvements on County Road 68 (900 feet east of Baldwin Beach Express); and 2) Approved the Chairman to execute any project related documents.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/03/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A