Meeting Type: BCC Regular Meeting
Meeting Date: 7/7/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Todd Stewart, Architect
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-08 - Construction of New Baldwin County District Attorney Building Located in Bay Minette, Alabama, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve and authorize the Chairman to execute Change Order No. 3 for labor and materials to install a knee wall and a furr out in the amount of $8,899.00 with Rolin Construction, Inc., on the Construction of the New Baldwin County District Attorney Building located in Bay Minette, Alabama; and
2) Approve and authorize the Chairman to execute Change Order No. 4 for labor and materials to modify the District Attorney’s Office Building so the existing space functions effectively with the newly constructed building in the amount of $506,186.00 with Rolin Construction, Inc., and not approving Alternate 1, 2, or 3; and
3) Approve the purchase of one (1) Mechanical Filing System and authorize the Purchasing Director to issue a Purchase Order to Business Systems & Consultants, Inc., in the amount of $49,150.65 via the TIPS National Purchasing Cooperative Contract.
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BACKGROUND INFORMATION
Background: The Architect, Todd Stewart with Adams Stewart Architects, LLC, is submitting for Commission approval Change Orders No. 3 and No. 4. Change Order No. 3 in the total amount of $8,899.00 is for labor and materials to install a knee wall at the front of the Grand Jury raised area in the amount of $7,571.00 and a furr out around the FDC pipe in Reception Room #114 in the amount of $1,328.00.
Change Order No. 4 in the total amount of $506,186.00 is for the labor and materials to modify the District Attorney’s Office Building so the existing space functions effectively with the newly constructed building. The project includes demolition of designated areas and the construction of new connecting sections between the two buildings to improve access for employees and the public, while enhancing overall building security on the construction of the new Baldwin County District Attorney Building. The change orders will not increase the construction time. The other construction projects came in under the budgeted amounts, which will allow us to complete additional work to connect the two buildings and enhance their security.
The District Attorney has requested that the Commission purchase a mechanical assist mobile shelving solution for them to store all their files. The system will consist of two fixed ranges and 6 moveable carriages. A quote was received from Business Systems & Consultants, Inc., in the amount of $49,150.65. The filing system will be purchased off the TIPS National Cooperative Contract. The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by TIPS that all Alabama entities may use the TIPS national purchasing cooperative as long as it is first verified whether or not the goods are either not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program. The Purchasing Director has verified that the filing system is not on the current State of Alabama contract.
File #26-0821 on this Agenda is for the approval of Resolution #2026-105 providing for the transfer of funding needed for Change Order No. 4 and filing equipment.
Previous Commission action/date:
01/20/2026 meeting: Approved and authorized the Chairman to execute Authorization No. 2 (Allowance #8 - Roof Repair Allowance) in the amount of $354.00 and Change Order #2, on the demolition of the old bank vault in the amount of $25,788.30 with Rolin Construction, Inc., on the Construction of the New Baldwin County District Attorney Building located in Bay Minette, Alabama.
11/06/2025 meeting: Approved and authorized the Chairman to execute Authorization No. 1 (Allowance #8 - Roof Repair Allowance) in the amount of $13,646.00 with Rolin Construction, Inc., on the Construction of the New Baldwin County District Attorney Building located in Bay Minette, Alabama. Authorization No. 1 cost was included in original contract unit price with the unused balance of $354.00 to the County.
05/06/2025 meeting: Approved and authorized the Chairman to execute Change Order #1, to furnish and install 147 Helical Piles and follow revised structural drawings, in the amount of $161,898.70 with Rolin Construction, Inc., on the Construction of the New Baldwin County District Attorney Building located in Bay Minette, Alabama.
The total cost for the Helical Piles is $261,898.70. $100,000.00 of this cost will be paid from the project contingency allowance of $175,000.00 that was included in the bid amount leaving a balance of $75,000.00.
02/04/2025 meeting: Authorized the Chairman to execute the Utility Easement between the Baldwin County Commission and Regions Bank located in Bay Minette and issue a check to Regions Bank in the amount of $10.00 granting the County access to utilize their property for Storm Sewer Water Utilities during the construction of the new Baldwin County District Attorney Building located in Bay Minette, Alabama.
01/07/2025 meeting: Awarded Bid #WG25-08 for the Construction of the New Baldwin County District Attorney Building located in Bay Minette to the lowest bidder, Rolin Construction, Inc., in the bid amount of $7,590,000.00; Construction time: 720 calendar days; and authorized the Chairman to execute the Contract.
06/18/2024 meeting: Approved the final design of the new Baldwin County District Attorney Building located in Bay Minette, Alabama, so the Architect and Purchasing Director can place a bid for the project.
04/16/2024 meeting: 1) Approved the following eight (8) pre-qualification applications for the demolition of existing building and construction of a new Baldwin County District Attorney Building located in Bay Minette, Alabama: Triptek Construction, LLC; Bayshore Construction Co., Inc.; Stuart Construction, LLC; White-Spunner Construction, LLC; Rolin Construction, Inc.; J. T. Harrison Construction Co., Inc.; Rogers & Willard, Inc.; Witherington Construction Corp.; and 2) Rejected the applications of the following five (5) applicants as non-qualified: Crucible Construction, LLC; Jim Cooper Construction Co., Inc.; Persons Services Corporation, LLC; M W Rogers Construction Co., Inc.; Waverly Construction of Alabama, LLC; and 3) Authorized the Purchasing Director and the Architect to bid the project.
02/20/2024 meeting: Authorized the Purchasing Director to advertise for the Pre-Qualification of Contractors for the construction of a new Baldwin County District Attorney Building located in Bay Minette, Alabama.
01/16/2024 meeting: 1) Approved the new construction approach for the District Attorney Building which will include two (2) stories with the second story not being completed in the estimated construction cost of $9,311,150.00, with an estimated amount of $570,000.00 for architectural fees, and the estimated cost of $275,000.00 for security/cabling/network equipment, for a total estimated cost of $10,156,150.00; and 2) Approved the attached AIA Agreement for the architectural services with Adams Stewart Architects, LLC, for the construction of the new District Attorney Building located in Bay Minette in the amount of 6.1% of the construction cost plus normal reimbursable expenses and authorized the Chairman to execute the Agreement.
01/02/2024 meeting: Approved staff making an offer $150,000.00 to James Owen, Jr., to purchase that certain parcel of real property at 410 Courthouse Square in Bay Minette, Alabama, with seller to pay all closing costs with payment for the purchase to come out of the Contingency Fund and authorized the Chairman to execute any documents related to the property purchase.
12/19/2023 meeting: Adopted Resolution #2024-015 amending the Fiscal Year 2024 budget (Resolution #2023-186 and Resolution #2023-187, adopted September 28, 2023) to authorize the use of Fund Balance from General Fund for the purchase of real property for the Baldwin County Commission.
11/21/2023 meeting: Approved and authorized the Chairman to execute the Real Estate Purchase and Sale Agreement between Owen Company, LLC, and the Baldwin County Commission for the purchase of real property located at 161 Hand Avenue, Bay Minette, Alabama (PIN #32382) in the amount of $500,000.00.
FINANCIAL IMPACT
Total cost of recommendation: $8,899.00 Change Order #3; $509,186.00 Change Order #4; $49,150.65 Filing System
Budget line item(s) to be used: BP24003 CONSTRUCT; BP24003 CONTRACT; BP24003-FURN/EQUIP
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/07/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor and Issue Purchase Order.
Additional instructions/notes: N/A