Meeting Type: BCC Regular Meeting
Meeting Date: 10/7/2025
Item Status: New
From: Tom Tyler, Emergency Management Agency Director
Submitted by: Amanda Thweatt, Operations Division Manager
______________________________________________________________________
ITEM TITLE
Title
Agreement Concerning Use of Baldwin County Board of Education Transportation Assets and Facilities for Evacuation
End
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Agreement Concerning Use of Baldwin County Board of Education Transportation Assets and Facilities for Evacuation, between the Baldwin County Board of Education and the Baldwin County Commission.
This Agreement shall be for a term of one year commencing on the date of full execution and thereafter shall automatically renew on an annual basis unless and until either party provides a thirty (30) day written notice of termination. Notwithstanding anything written or implied herein, the Board shall not terminate this Agreement anytime during the period between April 1st and November 1st during any calendar year without a showing of exigent circumstances.
This Agreement hereby supersedes and replaces in its entirety the original agreement between the Baldwin County Board of Education and the Baldwin County Commission, approved October 17, 2023.
End
BACKGROUND INFORMATION
Background: In the event that Baldwin County residents and visitors are evacuated for a natural or man-made disaster, the Baldwin County Board of Education will allow their transportation assets to be used to help evacuate residents / visitors. The transportation assets and drivers will be provided by the Baldwin County Board of Education but paid for by the Baldwin County Commission through the Contract for Professional Services for Temporary Clerical and Labor Services with Blue Arbor, Inc. The Baldwin County Emergency Management Agency and Baldwin County Board of Education work together to help to ensure proper staffing is available for this possibility.
Previous Commission action/date: October 17, 2023 - Approved and authorized the Chairman to execute the Agreement Concerning Use of Baldwin County Board of Education Transportation Assets and Facilities for Evacuation, between the Baldwin County Board of Education and the BCC.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Obtain Chairman’s signature and retain original agrmt. Mail correspondence and copy of agrmt to:
Baldwin County Public Schools
ATTN: Eddie Tyler, Superintendent
2600 A North Hand Ave
Bay Minette, Alabama 36507
cc: Marty McRae - mmcrae@bcbe.org
Louise Coe - lcoe@bcbe.org
Danon Smith
Amanda Thweatt
Natascha Dilley
Additional instructions/notes: Administration - mark previous agreement inactive/expired and upload the new fully executed agreement to Contracts.