Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Wanda Gautney, Purchasing Director / Brad Hicks, County Attorney / Sheriff Hoss Mack
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG23-51 - Provision of Installation, Service and Operation of the Inmate Telephone and Video Visitation Services for the Baldwin County Sheriff’s Office
End
STAFF RECOMMENDATION
Recommendation
Determine that the bid protest for Competitive Bid #WG23-51 - Provision of Inmate Telephone and Video Visitation Services for the Baldwin County Commission and Sheriff’s Office is not in the public interest and does not present clean and convincing evidence of fraud, misrepresentation, other illegality, or gross impropriety in the selection of a bid. End
BACKGROUND INFORMATION
Background: The Commission awarded the bid for the Provision of Inmate Telephone and Video Visitation Services for the Baldwin County Sheriff’s Office during its October 3, 2023, meeting. Bids were opened in the Purchasing Conference Room on September 6, 2023, at 2:00 P.M. Six (6) bids were received. A committee reviewed all the bids received and made their recommendation to the Commission to award the bid to the vendor, Inmate Solutions, LLC. The bid award recommendation was to the vendor that was determined best able to provide the services described in the bid at the most advantageous cost recovery rate to the County. The Purchasing Director received the attached letter requesting the Commission review the award that was made to IC Solutions, LLC. Award Listing and Bid Tabulation attached for review.
Previous Commission action/date:
10/03/2023 meeting: Awarded the bid to the bidder providing the highest total cost recovery rate percentage, Inmate Calling Solutions, Inc., as follows for the Inmate Telephone and Video Visitation Services and authorized the Chairman to execute all necessary documents contingent upon the County Attorney approval.
Total Cost Recovery Rate Percentage to County Offer:
95% Cost Recovery Rate for Inmate Phone Calls; Inmate Calling U.S. - Usage Rate $0.21 per minute; 95% Cost Recovery (no signing bonus); Inmate Calling International - Usage Rate - Cost* + $0.21 per minute; 95% Cost Recovery (no signing bonus);
Keep Families Connected Program - Usage Rate - Two (2) free calls per inmate per week. Remote Video Visitation - Usage Rate - $0.25 per minute; 50% Cost Recovery (no signing bonus); Voice Messaging - Usage Rate - $0.25 per message; 25% Cost Recovery (no signing bonus): Installation Time: 30 (thirty) days.
07/18/2023 meeting: Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Installation, Service and Operation of the Inmate Telephone and Video Visitation Services; and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/07/2023
Individual(s) responsible for follow up: Brad Hicks, County Attorney
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A