Meeting Type: BCC Regular Meeting
Meeting Date: 5/21/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Architect, LaBella Associates / Junius Long, Building Facilities Coordinator / Brian Underwood, Grants Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG24-25 - Purchase and Installation of New HVAC Equipment for the Baldwin County Foley Satellite Courthouse for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the specifications and authorize the Purchasing Director and LaBella Associates Architect to place a competitive bid for the Purchase and Installation of New HVAC Equipment at the Baldwin County Foley Satellite Courthouse; and
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
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BACKGROUND INFORMATION
Background: The Commission adopted Resolution #2024-010 during the October 3, 2023, meeting allocating up to $120,000.00 in American Rescue Plan Act (ARPA) funds to provide ventilation system improvements to mitigate the spread of COVID-19 at the Foley Satellite Courthouse located in Foley, Alabama, and approved the Professional Services Agreement with Labella Associates, D.P.C., for architectural and engineering (A&E) costs associated with full architectural and design services related to the ventilation system improvements.
The Purchasing Director and LaBella Associates Architect are requesting permission to place a competitive bid for the purchase and installation of new HVAC equipment at the Foley Satellite Courthouse located in Foley, Alabama.
Previous Commission action/date:
10/03/2023 meeting: 1) Adopted Resolution #2024-010 of the Baldwin County Commission allocating up to but not to exceed $120,000.00 of ARPA funds for Baldwin County Foley Satellite Courthouse ventilation improvement architectural and design services; and 2) Approved and authorized the Chairman to execute the Professional Services Agreement for architectural and design services with LaBella Associates, D.P.C., in the amount of 7.1% of the construction cost for the ventilation system upgrade for Baldwin County Foley Satellite Courthouse, in Foley, Alabama, contingent on the acceptance and execution of both parties. The period of performance for this Agreement shall begin on the date of execution of the Agreement by both parties and shall end upon the completion of the project or on December 31, 2026.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Katherine Jessip, ACCA Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/21/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Bids
Additional instructions/notes: N/A