Meeting Type: BCC Regular Meeting
Meeting Date: 1/6/2026
Item Status: New
From: Wanda Gautney, Purchasing Director / Beth Hodges, Budget Purchasing Director / Heather Gwynn, Sales & Use Tax Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Lease of One (1) Letter Opener for Baldwin County Sales and Use Tax / License Inspection Department Located in Robertsdale, Alabama
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STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the Lease Agreement with Quadient Leasing USA, Inc., (Accurate Control of Fairhope) for the lease of one (1) letter opener off the State of Alabama bid for thirty-six (36) months effective upon full execution of the Agreement as follows:
Neopost IM16 Letter Opener
Full Coverage Maintenance Contract
$306.78 per quarter - total per year $1,227.12
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BACKGROUND INFORMATION
Background: The Lease Agreement with Accurate Control (Quadient Leasing USA, Inc.) of Fairhope for the rental of the Letter Opener for the Sales & Use Tax / License Inspection Department has expired. Neopost is pulling the old letter opener and replacing it with a new machine off the State of Alabama bid. The machine rental is for thirty-six (36) months in the amount of $306.78 per quarter for a total of $1,227.12 per year.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $1,227.12 per year
Budget line item(s) to be used: 10051750.52210 Rental Expense
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 1/06/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A