Meeting Type: BCC Regular Meeting
Meeting Date: 5/6/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Felisha Anderson, Archives Director; Buford King, Director of Facilities and Maintenance; Derrick Crocker, Building Maintenance Supervisor
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Roof Repairs to Historic Native American Homes Located at Bicentennial Park for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute Change Order #1 in the amount of $11,200.00 with Tindle Construction, LLC, on Roof Repairs to the Historic Native American homes located at Bicentennial Park to remove existing trusses on all four buildings (leaving ridge board & eave plate), cut ridge board and eave plate overhang down from 2’ to 1’, remove rot and install new treated roughcut 2x6’s on 36” centers to keep the historic look.
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BACKGROUND INFORMATION
Background: Staff is submitting for Commission approval Change Order #1 in the amount of $11,200.00 for Tindle Construction, LLC, to furnish the necessary labor and materials to remove existing trusses on all 4 buildings (leaving ridge board & eave plate), cut ridge board and eave plate overhang down from 2’ to 1’ removing rot and install new treated roughcut 2x6’s on 36” centers to keep the historic look. The contractor discovered the rotten lumber when removing the old roofing material and cannot move forward with installing the new roof until this is repaired.
Staff recommends the Commission approve Change Order #1 in the amount of $11,200.00 which will exceed 10% of the original contract amount of $46,000.00 but can be allowed due to the extraordinary circumstances.
Previous Commission action/date:
03/18/2025 meeting: Awarded the lowest quote to Tindle Construction, LLC, in the amount of $46,000.00 for roof repairs to the historic Native American homes located at Bicentennial Park and authorized the Chairman to execute the Public Works Contract and Certificate of Compliance. (Contract shall be effective and commence immediately upon the same date as its full execution, and shall terminate upon either the expiration or no more than sixty (60) days after the notice to proceed is issued).
FINANCIAL IMPACT
Total cost of recommendation: $11,200.00
Budget line item(s) to be used: AH24007.CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/06/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A