Baldwin County, Alabama
File #: 25-0254    Version: 1
Agenda section: Consent Status: Passed
File created: 11/18/2024 Meeting type: Baldwin County Commission Regular
On agenda: 12/3/2024 Final action: 12/3/2024
Agenda item title: Resolution #2025-044 - Amendment to FY 2025 Budget and Competitive Bid #WG25-02 - Purchase of Three (3) or More 2025 Chevrolet Tahoe 4WD 4DR LS Commercial (PPV) or Equivalent for the Baldwin County Sheriff's Office
Attachments: 1. Resolution #2025-044, 2. WG25-02 Bid Tabulation, 3. WG25-02 Award Listing, 4. *Resolution 2025-044-SIGNED

Meeting Type:   BCC Regular Meeting

Meeting Date:  12/3/2024

Item Status:   New

From: Wanda Gautney, Purchasing Director; Sheriff Anthony Lowery; Kim Kelly, BCSO Finance Director; Beth Hodges, Budget Director

Submitted by:  Jeanette Brown, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Resolution #2025-044 - Amendment to FY 2025 Budget and Competitive Bid #WG25-02 - Purchase of Three (3) or More 2025 Chevrolet Tahoe 4WD 4DR LS Commercial (PPV) or Equivalent for the Baldwin County Sheriff's Office

End

STAFF RECOMMENDATION

Recommendation

Take the following actions:

1) Adopt Resolution #2025-044 amending Fiscal Year 2025 Budget (Resolution #2024-158 and Resolution #2024-159, adopted on September 17, 2024) to reallocate $12,500.00 budgeted Capital Outlay - Motor Vehicles from Sheriff’s Office (10052100.55500) to Corrections (10052200.55500); and

2) Award Bid #WG25-02 - Purchase of Three (3) 2025 Chevrolet Tahoe 4WD 4DR LS Commercial (PPV) to the lowest responsible bidder, who met all the specifications, Hardy Chevrolet Buick GMC, Inc., for the Baldwin County Sheriff’s Office as follows:

Make/Model: 2025 Chevrolet Tahoe LS
Amount Bid/Each: $58,829.00 x 3 = $176,487.00
Delivery Time: 60 to 90 Day(s)/ARO

End

BACKGROUND INFORMATION

 

Background:  Bids were opened in the Purchasing Conference Room on November 15, 2024, at 1:30 P.M.  Three (3) bids were received.  The bid from Buster Miles Ford did not meet several specifications, one of which was for the engine to be a 3.5L EcoBoost V6 instead of the 5.3L EcoTec3 V8 specified.  Therefore, staff recommendation is to award the bid to the lowest responsible bidder, who met all the specifications, Hardy Chevrolet Buick GMC, Inc., in the amount of $58,829.00 each, for the purchase of Three (3) Chevrolet Tahoe LS totaling $176,487.00.  Award Listing and Bid Tabulation attached for review.

 

The resolution to reallocate funds for motor vehicles is necessary due a shortfall in Corrections budget and an excess in Sheriff’s Office budget which was realized after bids were received.

 

Previous Commission action/date:  September 17, 2024 - Adopt Fiscal Year 2025 Budget

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $176,487.00

 

Budget line item(s) to be used:  Corrections 10052200.55500 - Capital Outlay Motor Vehicle

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  See Resolution #2025-044.

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  12/03/2024

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director; Budget Staff

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders; Budget to make necessary budget entry

 

Additional instructions/notes:  N/A