Meeting Type: BCC Regular Meeting
Meeting Date: 12/3/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Sheriff Anthony Lowery; Kim Kelly, BCSO Finance Director; Beth Hodges, Budget Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Resolution #2025-044 - Amendment to FY 2025 Budget and Competitive Bid #WG25-02 - Purchase of Three (3) or More 2025 Chevrolet Tahoe 4WD 4DR LS Commercial (PPV) or Equivalent for the Baldwin County Sheriff's Office
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2025-044 amending Fiscal Year 2025 Budget (Resolution #2024-158 and Resolution #2024-159, adopted on September 17, 2024) to reallocate $12,500.00 budgeted Capital Outlay - Motor Vehicles from Sheriff’s Office (10052100.55500) to Corrections (10052200.55500); and
2) Award Bid #WG25-02 - Purchase of Three (3) 2025 Chevrolet Tahoe 4WD 4DR LS Commercial (PPV) to the lowest responsible bidder, who met all the specifications, Hardy Chevrolet Buick GMC, Inc., for the Baldwin County Sheriff’s Office as follows:
Make/Model: 2025 Chevrolet Tahoe LS
Amount Bid/Each: $58,829.00 x 3 = $176,487.00
Delivery Time: 60 to 90 Day(s)/ARO
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on November 15, 2024, at 1:30 P.M. Three (3) bids were received. The bid from Buster Miles Ford did not meet several specifications, one of which was for the engine to be a 3.5L EcoBoost V6 instead of the 5.3L EcoTec3 V8 specified. Therefore, staff recommendation is to award the bid to the lowest responsible bidder, who met all the specifications, Hardy Chevrolet Buick GMC, Inc., in the amount of $58,829.00 each, for the purchase of Three (3) Chevrolet Tahoe LS totaling $176,487.00. Award Listing and Bid Tabulation attached for review.
The resolution to reallocate funds for motor vehicles is necessary due a shortfall in Corrections budget and an excess in Sheriff’s Office budget which was realized after bids were received.
Previous Commission action/date: September 17, 2024 - Adopt Fiscal Year 2025 Budget
FINANCIAL IMPACT
Total cost of recommendation: $176,487.00
Budget line item(s) to be used: Corrections 10052200.55500 - Capital Outlay Motor Vehicle
If this is not a budgeted expenditure, does the recommendation create a need for funding? See Resolution #2025-044.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 12/03/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director; Budget Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders; Budget to make necessary budget entry
Additional instructions/notes: N/A