Meeting Type: BCC Regular Meeting
Meeting Date: 7/16/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. HW23092 - Drainage Improvements on County Road 68, 1900’ East of County Road 65 for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute Change Order #1 in the amount of $27,657.87 with C. Thornton, Inc., for Project No. HW23092 - Drainage Improvements on County Road 68, 1900’ East of County Road 65.
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BACKGROUND INFORMATION
Background: The Highway Department is submitting for Commission approval Change Order #1 in the amount of $27,657.87 for Project No. HW23092 - Drainage Improvements on County Road 68, 1900’ East of County Road 65. The change order includes details of increased plan quantities and will increase the contract time by five (5) working days.
See attached Summary of Previous ARPA Commission Action.
Previous Commission action/date:
11/05/2024 meeting: Awarded the bid for Project No. HW23092 - Drainage Improvements on CR-68, 1900’ East of CR-65 to the lowest bidder, C. Thornton, Inc., in the Bid Amount $310,606.80; Construction Time: 45 working days; and authorize the Chairman to execute the Contract.
07/02/2024 meeting: 1) Approved the Purchasing Director to place a competitive bid for drainage improvements on CR-68, 1900 feet east of CR-65 in Loxley, Alabama, once plans and contracts are complete; and 2) Approved the Chairman to execute any project related documents.
02/20/2024 meeting: 1) Approved the allocation of “real” American Rescue Plan Act (ARPA) funds in the amount of $300,000 for the cost of the Drainage Improvements along CR-68 Project, to include the replacement and improvement of the existing stormwater system; and 2) Adopted Resolution #2024-044 of the Baldwin County Commission allocating up to $300,000 of the ARPA funds for the Drainage Improvements along CR-68 Project; and 3) Approved the Chairman to execute any project related documents.
FINANCIAL IMPACT
Total cost of recommendation: $27,657.87
Budget line item(s) to be used: HW23092 4CONTRCN .4CONTR SRV. 4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/16/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: Admin - Append Change Order to original Contract (#8455)