Meeting Type: BCC Regular Meeting
Meeting Date: 2/18/2025
Item Status: New
From: Felisha Anderson, Director of Archives and History
Submitted by: Felisha Anderson, Director of Archives and History
______________________________________________________________________
ITEM TITLE
Title
OnCell Systems, Inc. - Renewal of Agreement for Professional Services for Baldwin County Historic Tours App
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STAFF RECOMMENDATION
Recommendation
Approve the renewal of the Agreement for Professional Services between the Baldwin County Commission (Baldwin County Archives and History Department) and OnCell Systems, Inc. for OnCell Yearly Subscription - Local & Specialty Plan which allows the use of STQRY website service to create tours and apps at a cost of $1,188 annually.
This third and final renewal of the Agreement shall commence on February 18, 2025, and terminate upon the expiration of twelve (12) months, on February 18, 2026.
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BACKGROUND INFORMATION
Background: OnCell is the leading digital storytelling platform for cultural destinations and other visitor attractions. The Guide App delivers location-aware information in a user-friendly format. OnCell has an App Builder Platform that offers a cost-effective product that allows clients to use a cell phone app for audio tours through an easy-to-use web interface. The App includes features like custom branding, stop images, audio, GPS or custom image maps, websites, video links, and more.
Previous Commission action/date:
February 6, 2024: Approved the Agreement for Professional Services between the Baldwin County Commission (Baldwin County Archives and History Department) and OnCell Systems, Inc. for OnCell Yearly Subscription - Local & Specialty Plan which allows the use of STQRY website service to create tours and apps at a cost of $1,188 annually. (The Agreement commenced on February 17, 2024, and will terminate upon the expiration of twelve (12) months on February 18, 2025, with one option to renew remaining.
January 17, 2023: Approved the Agreement for Professional Services between the Baldwin County Commission (Baldwin County Archives and History Department) and OnCell Systems, Inc. for OnCell Yearly Subscription - Local & Specialty Plan which allows the use of STQRY website service to create tours and apps at a cost of $1,188 annually. The Agreement commenced on February 17, 2023, and will terminate upon the expiration of twelve (12) months on February 17, 2024, with an option to renew (not exceeding thirty-six (36) months).
The Agreement included a final option to renew the subscription for one additional term of one year (the “Final Renewal Term”), which shall commence on February 18, 2025. Upon expiration of the Final Renewal Term, the Agreement may be renewed annually for successive one-year terms, subject to mutual written agreement by both parties, and any adjustments to the service terms, pricing, or conditions, as may be mutually agreed upon at the time of renewal.
August 3, 2021: Approved the renewal of the Agreement for Professional Services between the Baldwin County Commission and OnCell Systems, Inc. for the development of the Baldwin County Historic Tours App. The renewal of the Agreement was retroactive to February 18, 2021, and continues for two (2) twelve-month periods (24-months total) and terminates on February 18, 2023.
February 18, 2020: Approved the Agreement for Professional Services with OnCell Systems, Inc., for the app development for the Baldwin County Historic Torus App for Baldwin County. The terms of the Agreement were from February 17, 2020, to February 18, 2021 (12 months) with an option to renew (not exceeding thirty-six (36) months). On September 20, 2019, the Commission approved the Fiscal Year 2020 Budget (Resolution #2019-144) approving the $10,000.00 for the Historic Tours App.
FINANCIAL IMPACT
Total cost of recommendation: $1,188.00 annually
Budget line item(s) to be used: 10651906.51500 Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Caroline Pope, Stone Granade and Crosby 02/07/2025.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Send correspondence and Agreement to:
OnCell Systems, Inc.
ATTN: Kyle Pierce, Sales Manager
Post Office Box 10728
Rochester, New York 14610
cc: Felisha Anderson
Roger Rendleman
Katrina Taylor
Wanda Gautney
Beth Hodges
Additional instructions/notes: Administration - add to tickler