Meeting Type: BCC Regular Meeting
Meeting Date: 11/18/2025
Item Status: New
From: Brian Peacock, CIS Director; Teddy Faust, Revenue Commissioner
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
GPS Insight, Inc., Monitoring Agreement for Vehicle Tracking System for Revenue Commission
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Monitoring Agreement with GPS Insight, Inc., for the Revenue Commission; and
2) Authorize the Chairman to sign all documents related to the Monitoring Agreement.
The term of the Agreement is for three (3) years commencing upon full execution.
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BACKGROUND INFORMATION
Background: GPS Insight is a tracking system being considered for twenty-four (24) Revenue Commission vehicles to help make dispatching efforts more efficient, as sending the wrong driver cross-county results in excess mileage on fleet vehicles. Additionally, as calls come in from citizens about County vehicle activity, the GPS system would confirm or refute the information provided. GPS Insight provides simple to use GPS technology which will provide complete visibility into Baldwin County Commission’s fleet operations.
The GPS solution presented by GPS Insight, Inc., provides a monthly subscription based service. This enterprise solution will be billed annually at a rate of $24.95 a month per unit, with a one-time hardware fee of $550.00. The term of this Agreement is for three years commencing upon full execution. Additional devices ordered on subsequent estimates within the subscription term will be coterminous with the subscription term set forth herein. The billing start date for all devices begins 30 days after shipping.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $7,735 ($7,185.60 annually + $550 one time hardware fee)
Budget line item(s) to be used: 12051810.54090 - Subscriptions - For Annual invoice; 12051810.52110 - Equipment - One-time hardware fee
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Previous agreement with Animal Shelter approved by Brad Hicks, County Attorney
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and CIS
Action required (list contact persons/addresses if documents are to be mailed or emailed): Admin-Email an executed copy to Susan Marino for coordination with GPS Insight representative.
cc: Teddy Faust
Walt Lindsey
Brian Peacock
Susan Marino
Additional instructions/notes: Administration - upload to Contracts