Meeting Type: BCC Regular Meeting
Meeting Date: 8/5/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Frank Lundy, County Engineer; Mark Acreman, Assistant County Engineer; Sarah Hart Sislak, Metropolitan Planning Organization Coordinator
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Contract Extension for Eastern Shore Metropolitan Planning Organization 2050 Long Range Transportation Plan for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend the Contract with Sain Associates, Inc., for the Eastern Shore Metropolitan Planning Organization 2050 Long Range Transportation Plan for an additional twelve (12) months at the same prices, terms, and conditions as stated in the original contract award dated February 6, 2024. (The Contract extension will expire August 5, 2026.)
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BACKGROUND INFORMATION
Background: The Assistant County Engineer and MPO Coordinator request that the Commission extend the contract for the Eastern Shore Metropolitan Planning Organization 2050 Long Range Transportation Plan for an additional twelve (12) months in order to complete the project. Sain Associates, Inc., submitted a memo agreeing to the extension at the original contract amount.
Staff recommends the Commission extend the contract with Sain Associates, Inc., for an additional twelve (12) months. The executed contract is attached for review.
Previous Commission action/date:
02/06/2024 meeting: Awarded the Contract to Sain Associates, Inc., for the Eastern Shore Metropolitan Planning Organization 2050 Long Range Transportation Plan in the amount of $199,949.84 and authorized the Chairman to execute the Contract. Contract effective the date of full execution.
11/21/2023 meeting: Authorized staff to begin negotiations with Sain Associates, Inc. so that a final recommendation for award can be made for Professional Services for the Eastern Shore Metropolitan Planning Organization 2050 Long Range Transportation Plan.
09/19/2023 meeting: Approved the Request for Qualifications (RFQ) for Eastern Shore Metropolitan Planning Organization 2050 Long Range Transportation Plan and authorized the Purchasing Director to advertise the RFQ.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/05/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Firm
Additional instructions/notes: Administration staff to extend the contract for 12 months (#8124).