Meeting Type: BCC Regular Meeting
Meeting Date: 10/15/2024
Item Status: New
From: Roger H. Rendleman, County Administrator, Interim Clerk/Treasurer
Submitted by: Anu Gary, Administrative Services Manager
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ITEM TITLE
Title
Resolution #2025-016 Amending the Divisional Resolution of the Baldwin County Commission (Resolution #2024-063)
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STAFF RECOMMENDATION
Recommendation
Note: Commission to discuss and consider proposed revisions to current meeting schedules. See two options listed below. Based on Commission action, staff will revise resolution as directed.
Adopt Resolution #2025-016 (Divisional Resolution of the Baldwin County Commission), which amends Resolution #2024-063, said amendment revising the meetings schedule of the Baldwin County Commission as follows:
1) Eliminating the Baldwin County Commission Department Head meetings.
2) Eliminating or changing the time of the Baldwin County Commission Work Session meetings.
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BACKGROUND INFORMATION
Background: At this time, staff brings a recommendation to the Commission to amend its Divisional Resolution to streamline the meetings schedule by considering certain options regarding the Baldwin County Commission Department Head and Work Session meetings.
Previous Commission action/date:
01/02/2024 - Adopted Resolution #2024-063 (Divisional Resolution of the Baldwin County Commission), which amends Resolution #2024-031, said amendment designating the members of the Baldwin County Commission into Divisions for the duration of the quadrennium.
10/17/2023 - Adopted Resolution #2024-031 (Divisional Resolution of the Baldwin County Commission), which amends Resolution #2023-006, said amendment related to rescheduling and changing the location of certain work session meetings and rescheduling the time of regular meetings.
11/16/2022 - Adopted the Divisional Resolution of the Baldwin County Commission (Resolution #2023-006) - 2022-2026 Term of Office.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents? N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Department
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1) Administration - use meeting checklist to:
Post Public Notice on website/subscriber list
Post Notices at courthouses and facilities
Update Legistar calendar/Insite online meetings calendar
Update Upload Log
Update 4BCC Outlook Calendar (4BCC, RR, FL, Admin, TB)
Email Facility Coordinators (4BCC Assistants) for meeting room purposes
Notify CIS for audio/video set up
2) Upload fully executed Resolution to BCAP (save in Commissioner files)
3) Revise BCC Meetings Notice, post revised Public Notice
Additional instructions/notes: N/A