Meeting Type: BCC Regular Meeting
Meeting Date: 8/6/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Frank Lundy, County Engineer; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Baldwin County Resurfacing Projects 2024: Group #3/BCR-2024-3
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STAFF RECOMMENDATION
Recommendation
Award the bid for Baldwin County Resurfacing Projects 2024: Group #3/BCR-2024-3 to the lowest responsible bidder, Mobile Asphalt Company, LLC, Bid Amount $705,750.11 for Alternative 2 (All labor only); Construction Time: 45 working days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on July 24, 2024, at 1:30 p.m. Four (4) bids were received. The lowest bid was received from Mobile Asphalt Company, LLC, in the bid amount of $705,750.11 for Alternate 2 (All labor only). The County will use the annual asphalt bid to supply the mix at an estimated cost of $1,499,774.92 with the estimated total project cost to be $2,205,525.03. The Baldwin County Assistant County Engineer, Mark Acreman, reviewed the bid responses and has submitted the certified Bid Tabulation and a letter recommending that the bid be awarded to the lowest bidder, Mobile Asphalt Company, LLC, in the amount of $705,750.11. Bid Tabulation attached.
Previous Commission action/date:
03/19/2024 meeting: Authorized the Purchasing Director to place a competitive bid for Fiscal Year 2024 Resurfacing Projects as the design plans and specifications are completed.
FINANCIAL IMPACT
Total cost of recommendation: $705,750.11 (estimated total project cost including asphalt $2,205,525.03)
Budget line item(s) to be used: HW24058 .4CONTRCN .4CONTR SRV.4CONT111
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/06/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A