Meeting Type: BCC Regular Meeting
Meeting Date: 7/5/2023
Item Status: New
From: Wanda Gautney, Purchasing Director; Terri Graham, Development and Environmental Director; Ed Fox, Landfill Manager; Daniel Wells, CDG Engineers & Associates, Inc.
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Construction of MacBride Landfill Phase IV Access Road Located in Loxley, Alabama for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Reject the bid received from Newell & Bush, Inc., for the construction of the Baldwin County MacBride Landfill Phase IV Access Road located in Loxley, Alabama, due to the bid amount exceeding the budget amount; and
2) Authorize the Purchasing Director and Engineer, Daniel Wells with CDG Engineers & Associates, to re-bid the construction of the Baldwin County MacBride Landfill Phase IV Access Road project.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on June 13 2023, at 3:00 P.M. One (1) bid was received. The bid amount received from Newell & Bush, Inc., exceeded the $1,000,000.00 budgeted for this project. The Engineer, Daniel Wells, recommends the Commission reject the bid received from Newell and Bush, Inc., and authorize the Purchasing Director to re-bid the project to receive more competitive bid pricing.
Previous Commission action/date:
05/02/2023 meeting: Approved the final design of the Baldwin County MacBride Landfill Phase IV Access Road located in Loxley, Alabama and authorized the Purchasing Director and Engineer to bid the project.
09/20/2022 meeting: Adopted Resolution #2022-165 of the Baldwin County Commission which adopts the Baldwin County Fiscal Year 2022-2023 Budget and approved the decision item lists for Fiscal Year 2023 that correlate with Resolution #2022-165.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/05/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder and Engineer
Additional instructions/notes: N/A