Meeting Type: BCC Regular Meeting
Meeting Date: 10/20/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Frank Lundy, County Engineer; Mark Acreman, Assistant County Engineer; Terri Graham, Solid Waste Disposal Authority Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Extension of Contract for Disaster Debris Monitoring Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend the Contract for Disaster Debris Monitoring Services with Thompson Consulting Services, LLC, for an additional twelve months at the same prices, terms and conditions as stated in the original contract award dated November 6, 2025. The Contract extension will expire on November 17, 2027.
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BACKGROUND INFORMATION
Background: The County Engineer is requesting that the Commission extend the contract for Disaster Debris Monitoring Services for twelve (12) months which was awarded to Thompson Consulting Services, LLC, on November 6, 2025. The contract contained a stipulation that the contract could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms, and conditions as stated in the contract. The vendor, Thompson Consulting Services, LLC, has submitted an email agreeing to extend the contract prices for an additional twelve (12) months. The Contract extension will expire on November 17, 2027.
Staff recommends the Commission extend the contract for an additional twelve (12) months with Thompson Consulting Services, LLC, per the Award Listing.
Previous Commission action/date:
11/06/2025 meeting: Awarded the Contract for Disaster Debris Monitoring Services to Thompson Consulting Services, LLC, as per the Award Listing and authorized the Chairman to execute the Contract for twelve (12) months. (Contract shall be effective and commence immediately upon the same date as its full execution, and the same shall terminate upon both the expiration of twelve (12) months, with an option to extend for two (2) twelve (12) month periods or until such time that a new contract can be bid and awarded).
09/02/2025 meeting: Approved and authorized staff to advertise the Request for Proposals (RFP) for Disaster Debris Monitoring Services.
FINANCIAL IMPACT
Total cost of recommendation: Emergency Reserve/FEMA Reimbursed in a declared emergency.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/20/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: Admin - extend Contract #9723