Meeting Type: BCC Regular Meeting
Meeting Date: 5/6/2025
Item Status: New
From: Roger H. Rendleman, County Administrator
Submitted by: Jarrod Cunningham, General Services Manager
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ITEM TITLE
Title
Agreement with OverDrive, Inc. for Baldwin County Public Library System - Camellia Net Consortium for Digital Library Services
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STAFF RECOMMENDATION
Recommendation
Approve the Digital Library Reserve Application Services Agreement with OverDrive, Inc. for the Baldwin County Public Library System’s Participation in Camellia Net Consortium for Digital Library Services in the amount of $6,000 (annual fee), for a twelve (12) month term commencing on June 1, 2025.
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BACKGROUND INFORMATION
Background: OverDrive is the parent company that created Camellia Net for Alabama libraries over 20 years ago. Camellia Net provides a large and continually growing collection of e-books and e-audio books statewide that library patrons can check out for free. In the past, each library in Baldwin County would have to pay at minimum, a $1,500 participation fee to join Camellia Net. This cost was prohibitively expensive for some of the smaller libraries in the county.
Before its dissolution, the Baldwin County Library Cooperative worked with OverDrive to create a consortium within Camellia Net to pay the costs for the group and consolidate the fees to the current cost of $6,000. This allows every library in the county to offer access to free e-books (as well as the Libby app). Each library maintains their own direct account and can spend whatever their budget allows on buying content, but if the library does not have money to do that, their patrons can still check out the materials that are available.
This agreement is the continuation and update of that agreement with OverDrive to reflect that the Baldwin County Commission/Baldwin County Public Library System has taken on the responsibility of managing the relationship going forward.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $6,000 annually
Budget line item(s) to be used: 10057100.51500 Contract services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Admin / Jarrod Cunningham / Wendy Congiardo
Action required (list contact persons/addresses if documents are to be mailed or emailed): Admin - Upload to Contracts and send NOA email with executed contract to Jarrod Cunningham and Wendy Congiardo.
Additional instructions/notes: N/A