Meeting Type: BCC Regular Meeting
Meeting Date: 8/18/2026
Item Status: New
From: Tara Hazelbaker, Director of Finance
Submitted by: Katrina Tayor, Grants and Compliance Manager
______________________________________________________________________
ITEM TITLE
Title
Community Development Block Grant - Disaster Recovery (CDBG-DR) Homeownership Assistance Program (HAP) Homebuyer Housing Support Services Provider Agreement with Family Promise of Baldwin County, Inc.
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Agreement for the Community Development Block Grant - Disaster Recovery (CDBG-DR) Homeownership Assistance Program (HAP) Homebuyer Housing Support Services Provider with Family Promise of Baldwin County, Inc.
The Agreement shall commence on August 18, 2026, and shall remain in effect through July 31, 2028, or until all grant funds have been fully expended, whichever occurs first.
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BACKGROUND INFORMATION
Background: Family Promise of Baldwin County has served as a vital housing-instability resource for local families for 18 years. Through its shelter program, transitional housing, and rental assistance services, the organization has helped more than 800 Baldwin County families regain stable housing. As the proposed Homebuyer Housing Support Services Provider, Family Promise will provide administrative support and coordinate services on behalf of the County for the HAP. They will serve as the primary point of contact, managing day-to-day program operations, providing case management to homebuyers, conducting income eligibility determinations, and coordinating efforts among the County, service providers, lenders, and realtors.
Previous Commission action/date:
April 21, 2026 - Adopted Resolution #2026-060 which approved the Baldwin County Commission’s Required Activities to Affirmatively Further Fair Housing, and repeals Resolution #2014-035 adopted January 21, 2014.
January 6, 2026 - Approved the submittal of the Community Development Block Grant - Disaster Recovery (CDBG-DR) Homeownership Assistance Program (HAP) Activity Profile Form, by staff to the Alabama Department of Economic and Community Affairs (ADECA) CDBG-DR grant portal; and authorized the Chairman to sign any documents related to this Activity Profile Form.
November 6, 2025 - Awarded the Contract to MB3 Inc. d/b/a Civix in the amount of $2,427,488.00 for the Implementation Phase of the General Grant and Management, Project Management, and Capacity Building for CDBG-DR Subaward and authorize the Chairman to execute the Contract contingent upon County Attorney approval. (The contract is effective on the date of full execution.)
September 16, 2025 - Approved the submittal of CDBG-DR CPIP Activity Profile Form for the CR 65 Extension Project from CR 28 to CR 32, by staff to ADECA CDBG-DR grant portal; and authorized the Chairman to sign any documents related to this Activity Profile Form.
August 19, 2025 - Approved the formal administrative closeout of the CDBG-DR Planning Phase; and approved the Budget Director to remove the remaining available balance of $332,989.24 from the CDBG-DR Planning Phase ledger. These funds were not reimbursed and are not eligible for retention or reallocation.
July 1, 2025 - Approved Amendment No. 2 to Subrecipient Agreement Number DR-21-001 between the BCC and the State of Alabama, ADECA, addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the BCC’s approved LRP. Amendment No. 2 to Baldwin County’s CDBG-DR Subrecipient Agreement with ADECA establishes the implementation budget allocations of $100,000.00 for Administration, $19,169,010.00 for Housing Recovery Activities, and $24,092,676.00 for Non-Housing Recovery Activities. The amendment also extends the period of performance through October 31, 2028.
May 6, 2025 - Approved the Third Amendment to Contract for Professional Services with MB3 Inc. d/b/a Civix for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the Community Development Block Grant - Disaster Recovery (CDBG-DR) Subaward. The following clauses have been added to Section 6.5 of the agreement and included in Attachment A:
a) Title VI, Civil Rights Act of 1964
b) Section 109, Housing & Community Development Act of 1974
c) Section 504 Rehabilitation Act of 1973
d) Age Discrimination Act of 1975
e) Equal Employment Opportunity
f) Section 3 Compliance
g) Section 3 Plan
h) Section 402 of the Vietnam Veterans Act
i) Alabama Beason-Hammon Act
j) Conflict of Interest
k) Audits, Records keeping and retention
The term and cost of the contract remain unaffected by this Amendment.
February 18, 2025 - Approved the Second Amendment to the Contract for Professional Services with MB3 Inc. d/b/a Civix in the amount of $50,000.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the Community Development Block Grant - Disaster Recovery (CDBG-DR) Subaward. The term of such contract extension is effective on March 1, 2025, through May 31, 2025.
November 5, 2024 - Approved the First Amendment to the Contract for Professional Services with MB3 Inc. d/b/a Civix in the amount of $211,345.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the Community Development Block Grant - Disaster Recovery (CDBG-DR) Subaward.
September 17, 2024 - Adopted Resolution #2024-168 of the Baldwin County Commission approving the Baldwin County Commission Community Development Block Grant - Disaster Recovery (CDBG-DR) Affirmative Action Local Recovery Plan (LRP) Program; and approved Amendment No. 1 to Subrecipient Agreement Number DR-21-001 between the Baldwin County Commission and the State of Alabama, Alabama Department of Economic and Community Affairs (ADECA), addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the Baldwin County Commission’s approved Local Recovery Plan (LRP).
September 3, 2024 - Adopted Resolution #2024-155 of the Baldwin County Commission approving the Community Development Block Grant - Disaster Recovery (CDBG-DR) Local Recovery Plan (LRP) for DR-4563 and DR-4573.
August 20, 2024 - Adopted Resolution #2024-150 of the Baldwin County Commission approving the Baldwin County Commission Community Development Block Grant - Disaster Recovery (CDBG-DR) Language Access Plan for Limited English Proficiency Persons.
August 6, 2024 - Conducted a Public Hearing regarding the adoption of the Community Development Block Grant - Disaster Recovery (CDBG-DR) Citizen Participation Plan (CPP); and following Public Hearing adopted Resolution #2024-147 of the Baldwin County Commission approving the CDBG-DR CPP.
March 5, 2024 - Awarded the Contract to MB3 Inc. d/b/a Civix in the amount of $370,081.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward and authorized the Chairman to execute the Contract.
December 19, 2023 - Accepted the CDBG-DR sub-award from ADECA in the amount of $1,000,000 for the development of a LRP to identify local unmet needs resulting from Hurricanes Sally and Zeta in 2020 through outreach and coordination with impacted stakeholders; and approved the Subrecipient Agreement No. DR-21-001, with ADECA; and authorized the Chairman to execute the agreement and any related documents.
November 7, 2023 - Approved the Request for Proposals (RFP) for General Grant Coordination and Management, Project Management, and Capacity Building for the CDBG-DR Subaward and authorized the Purchasing Director to advertise the RFP; and authorized the Chairman/Purchasing Division Commissioner for the BCC to approve any necessary addendums or clarifications if required after the RFP is advertised.
November 16, 2022 - Authorized staff to proceed with preparing a Request for Proposals (RFP) document for the development of the CDBG-DR Local Recovery Plan for Baldwin County.
October 4, 2022 - Approved and authorized the Chairman to execute a letter to ADECA providing comments in response to the CDBG-DR Draft Action Plan.
FINANCIAL IMPACT
Total cost of recommendation: $659,309.70 in CDBG-DR Funds
Budget line item(s) to be used: GR24002.0HAP.2CONT SRV
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Reviewed and approved by William Babb on 01/30/2026. (KDT)
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff obtain Chairman’s signature on Agreement and email to Beth Biggs, Executive Director of Family Promise of Baldwin County.
Via Email Only - (beth@familypromisebc.org)
Family Promise of Baldwin County, Inc
ATTN: Beth Biggs, Executive Director
20511 County Road 36
Summerdale, Alabama 36580
cc: Tara Hazelbaker, Katrina Taylor, Shelby Middleton, Alivia Wade
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A